Assistant Facility Manager

JLL; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

JLL in Bengaluru is seeking a Technical Executive to support planning, execution, and monitoring of hard services and technical facility management operations, including HVAC, electrical, plumbing, and building automation.

You will ensure optimal performance of building systems, maintain compliance with safety standards, and coordinate with vendors for maintenance, reporting, and improvements.

Qualifications

• Degree or diploma in mechanical/electrical engineering or related technical field.
• 2–4 years' experience in technical facility management or MEP maintenance.
• Experience in commercial or large-scale facilities is preferred.
• Background in IFM or multi-disciplinary facility environments is advantageous.

Responsibilities

• Monitor and operate core building systems including HVAC, electrical, and BMS.
• Coordinate preventive maintenance and track work orders with vendors.
• Maintain equipment records in CAFM/CMMS and prepare performance reports.
• Ensure compliance with electrical safety, fire safety, and safety standards.
• Coordinate with vendors and contractors for scheduled and corrective maintenance.
• Support energy management and utility consumption tracking.

Skills

MS Excel analysis

English communication

Analytical abilities

Education

Diploma or Bachelor’s degree in Mechanical or Electrical Engineering or related

Tools

CAFM/CMMS (Maximo, SAP PM, Planon)

AutoCAD

Reading technical drawings

Job description

JD: Technical Executive in Integrated Facility Management (IFM)

Position Overview

The Technical Executive supports the planning, execution, and monitoring of hard services and technical facility management operations including HVAC, electrical, plumbing, fire safety systems, building automation, and civil maintenance within an integrated facility management environment. This role ensures optimal performance of building systems and infrastructure while maintaining compliance with safety and regulatory standards.

Key Responsibilities

Technical Operations Support

Assist in daily monitoring and operation of critical building systems including HVAC, electrical distribution, fire alarm, plumbing, and BMS (Building Management Systems). Coordinate preventive maintenance schedules for mechanical and electrical equipment. Support breakdown maintenance activities and ensure timely resolution of technical issues. Monitor utility consumption patterns and identify anomalies requiring attention.

Maintenance Coordination

Schedule and coordinate preventive maintenance (PPM) activities with technical teams and vendors. Track work order completion and ensure adherence to maintenance calendars. Coordinate corrective maintenance for equipment failures and building defects. Liaise with MEP contractors, OEM service providers, and specialist technicians for technical jobs.

Documentation & Record Management

Maintain accurate records of equipment maintenance history, service reports, and AMC documentation in CAFM/CMMS systems. Update asset registers with equipment specifications, warranty details, and service schedules. Prepare daily, weekly, and monthly technical reports on system performance and maintenance activities. Maintain logbooks for critical equipment including chillers, generators, transformers, and fire pumps.

Compliance & Statutory Requirements

Ensure compliance with statutory requirements for electrical safety, fire safety, lift operations, and pressure vessels. Coordinate statutory inspections, load testing, and certification renewals with authorized agencies. Maintain up-to-date permits, licenses, and compliance certificates. Support internal and external audits related to technical operations.

Vendor & Contractor Management

Coordinate with technical vendors and contractors for scheduled maintenance and breakdown repairs. Monitor vendor performance against SLA commitments and quality standards. Verify service completion certificates and approve vendor invoices for technical work. Maintain vendor contact database and escalation matrices for emergency support.

Energy & Utility Management

Monitor daily energy consumption through BMS and utility meters. Track electricity, water, DG fuel, and other utility usage patterns. Assist in preparation of utility consumption reports and variance analysis. Support energy conservation initiatives and identify opportunities for efficiency improvements.

Health, Safety & Risk Management

Ensure safe work practices during technical operations and maintenance activities. Coordinate Permit-to-Work (PTW) system for high-risk technical activities. Conduct pre-job safety briefings with technical teams and contractors. Support incident investigation and root cause analysis for technical failures.

Project & Improvement Support

Assist in minor capital projects, retrofits, and building improvement initiatives. Coordinate with project teams for new installations and system upgrades. Support condition assessments and technical surveys for planned works. Participate in continuous improvement projects focused on reliability and efficiency.

Client & Stakeholder Communication

Respond to technical queries and concerns from facility occupants and clients. Coordinate planned shutdown activities with advance communication to stakeholders. Provide technical updates during breakdowns and emergency situations. Support technical presentations and client review meetings.

Emergency Response Support

Provide technical support during emergency situations including power failures, water leaks, HVAC breakdowns, and fire alarm activations. Coordinate with emergency response teams and ensure business continuity. Maintain emergency contact lists and escalation procedures for critical systems.

Required Qualifications

Education & Experience

• Diploma or Bachelor's degree in Mechanical Engineering, Electrical Engineering, or related technical discipline
• 2-4 years of experience in technical facility management, building operations, or MEP maintenance
• Experience in commercial buildings, corporate offices, or large-scale facilities preferred
• Background in IFM or multi-disciplinary facility environment is advantageous

Technical Knowledge

• Sound understanding of HVAC systems (chillers, AHUs, FCUs, VRV/VRF systems)
• Working knowledge of electrical distribution systems (HT/LT panels, transformers, DG sets, UPS)
• Familiarity with fire detection and suppression systems
• Basic understanding of plumbing, sanitary, and water treatment systems
• Knowledge of Building Management Systems (BMS) and automation
• Understanding of energy management principles and utility metering

Technical Skills

• Proficiency in CAFM/CMMS systems (Maximo, SAP PM, Planon, or similar)
• Ability to read and interpret technical drawings, P&IDs, and electrical schematics
• Working knowledge of AutoCAD (preferred)
• Strong MS Office skills, especially Excel for data analysis and reporting
• Familiarity with technical measurement instruments and diagnostic tools

Regulatory Knowledge

• Understanding of statutory compliance requirements (electrical safety, fire safety regulations)
• Knowledge of local building codes and authority requirements
• Awareness of HSE regulations applicable to technical operations
• Familiarity with ISO standards (ISO 50001 Energy Management preferred)

Core Competencies

• Strong analytical and problem-solving abilities
• Excellent coordination and organizational skills
• Attention to detail with systematic approach to documentation
• Ability to work under pressure during emergency situations
• Good communication skills in English (verbal and written)
• Team player with ability to coordinate across multiple stakeholders

Personal Attributes

• Proactive and self-motivated with technical curiosity
• Willingness to learn new technologies and systems
• Flexible with working hours including on-call support for emergencies
• Safety-conscious mindset with risk awareness
• Result-oriented with commitment to service excellence