Assistant Company Secretary

Whitefield Careers; Chennai; On-site; INR 300,000 - 600,000; Full time

Job summary

A leading company in Chennai is seeking an Assistant Company Secretary to manage statutory and regulatory compliance while supporting growth initiatives. The role requires a Bachelor’s degree in Commerce and preferably a CS qualification, with opportunities to handle diverse compliance responsibilities in a fast-paced environment.

Qualifications

• Bachelor’s degree in Commerce or related fields mandatory.
• Qualified Company Secretary (CS) preferred.
• 1-2 years of experience in corporate compliance required.

Responsibilities

• Ensure compliance with Companies Act, managing board documentation.
• Oversee GST and Income Tax compliance procedures.
• Administer Employee Stock Option Plan (ESOP) program.

Skills

Compliance

Knowledge of Companies Act

Analytical Skills

Interpersonal Skills

Education

Bachelor’s degree in Commerce

Qualified Company Secretary (CS)

Job description

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Job Description

We are seeking an Assistant Company Secretary to ensure that all statutory, legal, and regulatory obligations are met across the organization. This role involves working closely with various departments, legal counsel, and the Company Secretary to maintain compliance while supporting our rapid project execution and growth initiatives.

Key Responsibilities

• Ensure compliance with the Companies Act, 2013, including annual filings, maintaining statutory registers, and managing board/AGM documentation.
• Oversee GST Compliance, including filing GSTR-1, GSTR-3B, GSTR-9, and reverse charge mechanism (RCM) compliance.
• Manage Income Tax Compliance, including corporate tax (ITR-6) filings, TDS filings, and issuing certificates.
• Ensure adherence to ESI, EPF regulations, and Labour Laws, including gratuity, bonuses, and employee benefits.
• Ensure compliance with the Building and Construction Workers Welfare Cess Act, RERA, and the Factories Act (if applicable).
• Obtain and manage environmental clearances, building approvals, fire safety clearances, and utility permissions.
• Administer and manage the company’s Employee Stock Option Plan (ESOP) program, including allocation, vesting, and compliance reporting.
• Handle tax compliance for construction contracts, including Works Contract Tax (WCT).
• Ensure proper documentation for bank guarantees, securities, and project insurances.
• Coordinate with departments, legal counsel, and the Company Secretary to ensure audit readiness and compliance.
• Support intellectual property registration and dispute resolution as per statutory guidelines.

Requirements

Education:

• Mandatory: Bachelor’s degree in Commerce, Business Administration, or related fields.
• Preferred: Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).

Experience:

• Minimum 1-2 years of experience in corporate compliance, regulatory frameworks, or secretarial practices.
• Preferred Experience: Handling legal and statutory compliance in a construction or infrastructure-related organization.
• Experience with Employee Stock Option Plans (ESOPs) is an added advantage.

Technical Skills:

• Strong knowledge of the Companies Act, 2013, GST, Income Tax, and Labour Laws.
• Familiarity with construction-specific regulations, including RERA, Building and Construction Workers Welfare Cess, and environmental compliance.

Key Competencies:

• Excellent organizational, analytical, and coordination skills.
• Strong communication and interpersonal abilities to work across departments and stakeholders.
• Ability to manage multiple priorities and work in a fast-paced environment.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative and Accounting/Auditing

Industries

Engineering Services, Civil Engineering, and Construction

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