Assistant commercial

CIEL HR; Bhuj, Mumbai, Raipur; On-site; INR 600,000 - 900,000; Full time

Job summary

CIEL HR in India seeks a skilled Billing and Finance Coordinator to manage client billing cycles, GST handling, and monthly reconciliations. The role emphasizes strong client relationships, timely collections, and accurate documentation across materials, amendments, and reports.

You will coordinate with procurement, manage bank guarantees, and deliver MIS insights for revenue optimization. Prior experience in large project billing and SAP will be advantageous for success.

Responsibilities

• 1. Oversee client billing cycles to ensure invoices are accurate and timely.
• 2. Maintain strong client relationships, address billing queries and enhance satisfaction.
• 3. Drive timely payment collection, follow up on outstanding invoices and retention.
• 4. Manage GST entries and compliance with government regulations.
• 5. Maintain bank guarantees; coordinate with clients for reductions.
• 6. Process invoices for local vendors; ensure timely payments with procurement.
• 7. Analyze financial data; prepare growth reports and identify revenue opportunities.
• 8. Prepare interim and final amendments per project requirements.
• 9. Update HQ on withholding and less certified amounts with actionable insights.
• 10. Prepare and manage interim and final amendments for project docs and approvals.
• 11. Apply for and maintain labor licenses; ensure timely filings.
• 12. Oversee inwards and outwards store materials for inventory control.
• 13. Conduct periodic material reconciliations; address discrepancies.
• 14. Maintain records of attendance, security deposits, fixed assets, and admin docs.
• 15. Perform monthly GST reconciliations with vendors for accuracy.
• 16. Prepare and record WayBills; ensure regulatory compliance.
• 17. Monthly physical verification of store materials and fixed assets.
• 18. Prepare quarterly PV bills for supply and erection; align with milestones.
• 19. Generate MIS reports on inventory, revenue and margins for insights.
• 20. Conduct variance analysis between budgeted and actual costs; suggest controls.
• 21. Prepare RBC reports monthly to support revenue targets.
• 22. Develop annual budgets for revenue and costs.
• 23. Verify billing amounts against POs and store records for contract alignment.
• 24. Provide financial data support to site and corporate finance teams.
• 25. Review vendor invoices for accuracy; coordinate with HQ for payments.
• 26. Post material consumption in SAP and maintain usage records.
• 27. Prepare monthly bank reconciliations in SAP with relevant T-codes.

Job description

Role & responsibilities

• 1. Client Billing: Oversee and manage client billing cycles, ensuring all invoices is accurate and timely.
• 2. Client Relationship Management: Maintain strong client relationships, addressing billing queries and enhancing client satisfaction.
• 3. Payment Collection: Ensure timely collection of payments, including follow-ups on outstanding invoices and supply/service retentions.
• 4. GST Management: Handle GST input credits, ensuring accurate entries and compliance with government regulations.
• 5. Bank Guarantee Maintenance: Maintain up-to-date records of bank guarantees and proactively coordinate with clients for BG reductions.
• 6. Vendor Management: Process invoices for local vendors and ensure timely payments, collaborating with procurement as needed.
• 7. Data Analysis and Reporting: Analyze financial data, prepare growth reports, and identify areas for revenue optimization.
• 8. Amendments Preparation: Handle interim and final amendments as per project requirements.
• 9. Status Reporting: Update the headquarters on withhold and less certified amounts, including actionable insights for improving collections.
• 10. Amendment Preparation: Prepare and manage interim and final amendments to ensure accurate project documentation and approvals.
• 11. Labor Licensing Compliance: Apply for and maintain labor licenses as required, ensuring timely filing of returns and adherence to regulations.
• 12. Material Control: Oversee the inwards and outwards of store materials to ensure efficient inventory management.
• 13. Material Reconciliation: Conduct periodic reconciliation of materials to maintain accuracy and manage discrepancies effectively.
• 14. Administrative Record Keeping: Maintain accurate records of employee attendance, security deposits, fixed assets, and other essential administrative documentation.
• 15. GST Reconciliation: Perform monthly reconciliation of GST with vendors, ensuring compliance and accuracy across accounts.
• 16. WayBills Preparation and Records: Prepare WayBills as required and maintain detailed records to support logistics and regulatory compliance.
• 17. Physical Verification of Assets: Conduct monthly physical verification of store materials and fixed assets to maintain accurate inventory records.
• 18. Quarterly Billing Preparation: Prepare quarterly PV bills related to supply and erection, ensuring accuracy and alignment with project milestones.
• 19. MIS Reporting: Generate regular MIS reports on physical inventory, revenue, and margin data to provide actionable insights for operational improvement.
• 20. Variance Analysis: Conduct variance analysis between budgeted and actual costs, identifying discrepancies and advising on expense control measures.
• 21. Monthly RBC Preparation: Prepare monthly RBC (Revenue, Billing & Collection) reports to ensure targets are met and to support effective revenue tracking.
• 22. Annual Budget Preparation: Develop yearly budgets for both revenue and costs, setting benchmarks and aligning with financial goals.
• 23. Billing Verification: Verify billing amounts by reviewing purchase orders and store inwards/outwards, ensuring alignment with contractual terms.
• 24. Support for Finance Teams: Provide necessary financial data and support to site and corporate finance teams, assisting in strategic decision-making.
• 25. Vendor Invoice Verification: Review and verify vendor bills/invoices for accuracy and completeness, coordinating with headquarters to ensure timely payments.
• 26. Material Consumption Posting: Post steel, cement, and other material consumption details accurately in SAP, maintaining an updated record of material usage.
• 27. Bank Reconciliation: Prepare monthly cash and bank books, performing detailed bank reconciliations in SAP using relevant T-codes for accurate financial tracking.

Preferred candidate profile

Power Transmission and distribution