Accounts Executive

VSL Ventures; Kolkata District; On-site; INR 350,000 - 520,000; Full time

Job summary

VSL Ventures in Kolkata seeks an experienced Accounts Payable/Receivable professional to manage vendor relationships, invoicing, and reconciliations. The role requires strong GST/TDS knowledge and proficiency with ERP systems like Tally, SAP, or comparable software, along with advanced MS Excel skills.

You will coordinate with procurement and project teams to ensure timely payments, accurate billing, and robust MIS reporting, supporting monthly closings and financial controls for project-based

Qualifications

• Good knowledge of accounting principles and bookkeeping.
• Strong understanding of AP, AR, billing and collections.
• Working knowledge of GST and TDS.
• Proficiency in Tally / ERP / SAP / accounting software.
• Good command of MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP and basic MIS reporting.
• Strong reconciliation and analytical skills.

Responsibilities

• Accounts Payable Vendor Management: verify invoices, process payments and reconcile vendor ledgers.
• Accounts Receivable Customer Management: raise invoices, monitor aging and collect payments.
• Accounting & Reconciliation: record daily transactions and perform reconciliations.
• GST & TDS: ensure compliance and prepare GST workings and returns.
• MIS & Reporting: create AP/AR aging and project-wise expense reports.

Skills

Accounting principles

Bookkeeping

Reconciliation

Analytical skills

MS Excel

AP/AR/billing/collections

Tools

Tally

ERP

SAP

Job description

Role & responsibilities

1. Accounts Payable Vendor Management

• Verify and process vendor/supplier invoices against POs, contracts, work orders and delivery documents.
• Process invoices related to solar modules, inverters, structures, cables, electrical equipment, subcontractors and other project materials/services.
• Prepare payment proposals and ensure timely vendor payments as per agreed credit terms.
• Maintain vendor ledgers and perform regular vendor reconciliations.
• Track vendor advances, adjustments, debit/credit notes and outstanding payments.
• Coordinate with Procurement, Stores and Project teams for invoice discrepancies and approvals.
• Maintain AP ageing and payment schedules.

2. Accounts Receivable Customer Management

• Prepare and raise customer invoices as per POs, contracts and project billing milestones.
• Manage milestone/RA billing for solar EPC and installation projects.
• Monitor customer outstanding balances and maintain AR ageing reports.
• Follow up with customers for timely collection of payments.
• Record customer receipts and adjust them against respective invoices.
• Reconcile customer accounts and resolve billing/payment discrepancies.
• Track retention money, advances and other project-related receivables.
• Coordinate with Sales, Commercial and Project teams for collection-related issues.

3. Accounting & Reconciliation

• Record day-to-day purchase, sales, receipt, payment and journal entries in Tally/ERP/SAP/other accounting software.
• Perform regular bank, customer and vendor reconciliations.
• Maintain accurate books of accounts and supporting documentation.
• Assist in monthly closing activities, accruals and provisions.
• Ensure proper accounting of project-related expenses and transactions.
• Support project-wise cost allocation and accounting.

4. GST & TDS

• Verify GST details on purchase and sales invoices.
• Support GST reconciliation and ensure proper documentation for Input Tax Credit.
• Assist in preparation of GST workings and returns.
• Ensure appropriate TDS deduction on applicable vendor/service transactions.
• Coordinate with consultants/CA for statutory compliance and related documentation.

5. MIS & Reporting

• Prepare AP and AR ageing reports.
• Prepare vendor payment and customer collection reports.
• Track overdue receivables and upcoming vendor liabilities.
• Prepare project-wise outstanding and expense reports.
• Support monthly MIS, cash-flow and management reporting.
• Highlight major collection delays, payment commitments and financial discrepancies to management.

Preferred candidate profile

• Good knowledge of accounting principles and bookkeeping.
• Strong understanding of AP, AR, billing and collections.
• Working knowledge of GST and TDS.
• Proficiency in Tally / ERP / SAP / accounting software.
• Good command of MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP and basic MIS reporting.
• Strong reconciliation and analytical skills.