Assistant Administration Manager

Aspect Global Ventures; Mumbai; On-site; INR 510,000 - 690,000; Full time

Job summary

Aspect Global Ventures in Mumbai (Bandra West) seeks an Assistant Manager Admin to oversee daily administrative operations, manage vendors, facilities, and essential office services, and ensure fiscal discipline through accurate bill processing and asset management.

Reporting to Senior Manager Admin, the role requires a graduate with strong SAP skills, a team-oriented mindset, and the ability to thrive in a fast-paced environment while upholding integrity and service quality.

Qualifications

• Graduate degree in any stream.
• 45 years of proven corporate administration experience.

Responsibilities

• Manage day-to-day office operations and environment.
• Identify, onboard and manage external vendors; negotiate contracts.
• Supervise housekeeping and pantry staff; ensure hygiene and timely service.
• Oversee AMC and maintenance of M&E equipment.
• Maintain inventory of company assets and lifecycle maintenance.
• Process vendor invoices, utility bills and admin expenses.
• Provide administrative support to internal teams and management.

Skills

Team Player

Sincerity

Adaptability

Operational Excellence

Education

Graduate in any stream

Tools

SAP

Job description

Aspect Global Assistant Manager Admin

Group Profile

• A diversified conglomerate with a robust presence across multiple sectors including Hospitality, Real Estate, Infrastructure, Bullion, Industry, and Energy.
• Our global footprint spans key international markets such as UAE, USA, UK, Japan, Singapore, and Mauritius.
• Refer group website www.aspect.global for more details.

Role Summary

We are seeking a sincere, Computer-savvy, and team-oriented Assistant Manager to oversee our daily administrative operations. The ideal candidate will be responsible for ensuring a seamless work environment by managing vendors, facilities, and essential office services. You will play a critical role in maintaining our infrastructure and ensuring fiscal discipline through efficient bill processing and asset management.

Reporting to: Senior Manager Admin Location: Mumbai (Bandra West) Industry Preference: Any industry Compensation: Depending on experience and suitability

Key Responsbilities

• Office Administration: Manage day-to-day office operations, ensuring a professional and productive work environment.
• Vendor Management: Identify, onboard, and manage external vendors; negotiate contracts and monitor performance to ensure service quality and cost-effectiveness.
• Housekeeping & Pantry Management: Supervise housekeeping and pantry staff to ensure high standards of hygiene, cleanliness, and timely service delivery.
• Facility & Equipment Upkeep: Oversee the Annual Maintenance Contracts (AMC) and ensure the regular upkeep of all Mechanical and Electrical (M&E) equipment within the premises.
• Asset Management: Maintain a comprehensive inventory of company assets, tracking procurement, usage, and lifecycle maintenance.
• Financial Administration: Handle the processing of vendor invoices, utility bills, and administrative expenses with high accuracy.
• Support Services: Provide holistic administrative support to internal teams and senior management as required.

Required Skills & Qualifications

• Education: Graduate in any stream.
• Experience: 45 years of proven experience in a corporate administration role.

Technical Proficiency

• Good command of SAP for administrative tasks.
• Willingness and aptitude to learn and adopt new office technology and software.

Soft Skills

• Team Player: Ability to work collaboratively across departments.
• Sincerity: High level of integrity and dedication to organizational standards.
• Adaptability: Ability to thrive in a fast-paced environment and embrace evolving operational processes.
• Operational Excellence: Strong attention to detail, specifically regarding facility maintenance and fiscal documentation.

Budget - 6 LPA

Preferably Male Candidates only