Asset Administrator

Trimble; Chennai; On-site; INR 450,000 - 600,000; Full time

Job summary

Trimble in Chennai seeks an Asset Administrator to manage the lifecycle of CIS hardware assets, ensuring accurate CMDB records and labeling. You will maintain departmental and user inventories, perform physical audits, and generate reports while collaborating with helpdesk and finance teams.

The role requires strong organization, attention to detail, and effective communication with internal teams and clients. On-site presence in Chennai is required.

Qualifications

• Undergraduate degree in Science or commerce.
• 2-4 years of relevant experience in asset or inventory management.
• Proficiency in MS Office and Google Workspace for enterprise.
• Proficiency in Inventory Management.
• Basic knowledge of procurement processes.
• Strong math and inventory skills.
• Working knowledge of various business processes.
• Basic knowledge on IT gadgets.

Responsibilities

• Inventory management across the lifecycle of CIS hardware assets.
• Plan, monitor, and record IT assets, including tagging and labeling.
• Ensure inventory records match physical inventory.
• Maintain critical stock and reorder levels.
• Digitize asset records and document in CMDB.
• Conduct physical verifications and address discrepancies.
• Generate weekly and monthly asset reports and audits.
• Assist in procurement and coordinate with finance for audits.
• Support helpdesk with onboarding/offboarding and asset distribution.
• Collaborate with procurement and helpdesk for asset disposal.

Skills

Organizational skills

Attention to detail

Communication

Time management

Multitasking

Independence

Education

Undergraduate degree in Science or commerce

Tools

MS Office

Google Workspace

Job description

Job Summary

The Asset Administrator plays a crucial role in managing the lifecycle of Corporate Information Systems hardware assets within the organization. This position is responsible for overseeing the complete lifecycle of IT assets, from their introduction to their retirement, ensuring they are accurately tracked, labeled, and recorded in the Configuration Management Database CMDB. The Asset Administrator will maintain inventory records at both departmental and user levels, conduct physical verifications, and ensure the accuracy of asset data.

In addition to managing the inventory, the Asset Administrator will generate various reports, suggest and implement process improvements, and collaborate with helpdesk teams and end users for asset distribution and collection. This role also involves assisting in procurement activities, coordinating with finance for compliance audits, and supporting the helpdesk with employee onboarding and offboarding processes.

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and clients. The Asset Administrator will also be responsible for conducting annual physical audits and presenting findings to the finance department, ensuring compliance with asset management policies and procedures.

Key Responsibilities

• Inventory Management
• Oversee the complete lifecycle of CIS hardware assets in the CMDB from introduction to retirement.
• Plan, monitor, and record IT assets, including tagging and labeling.
• Ensure Inventory records are accurate matching with physical inventory.
• Maintenance of critical stock and reorder levels.
• Asset Lifecycle and Documentation
• Digitize asset records and ensure accurate documentation in the CMDB portal.
• Maintain inventory records at both departmental and user levels.
• Ensure end-user asset records are accurate and up-to-date.
• Create and maintain documentation for procedures, processes, and asset reports.
• Verification and Compliance
• Conduct physical verification of hardware assets against the CMDB.
• Address any discrepancies found during verification.
• Continuously improve asset tracking processes.
• Generate and distribute weekly and monthly reports, including compliance status of current assets
• Collaboration and Coordination
  • Work with helpdesk teams and end-users for asset distribution and collection.
  • Manage asset-related logistics efficiently.
  • Communicate changes related to assets to clients promptly.
  • Assist in the procurement of new assets.
  • Coordinate with finance for compliance audits and reporting.
  • Support the helpdesk with employee onboarding and offboarding processes.
  • Maintain minimum stock levels and initiate purchase order requests as necessary.
  • Collaborate with procurement and Helpdesk team for the Asset disposal
• Audits
• Conduct annual physical audits and present findings to the finance department.

Who You Are

• Builds Trust: You honor your word by doing what you say you are going to do. End users and colleagues alike need to view the Corporate Information Systems team as a world class team.
• Customer-centric: You have a commitment to delivering genuine customer service.
• Implementation / Execution: You are good at multitasking, organizing, and managing multiple priorities.
• Patience: You are able to work well with end users who are not computer savvy and can communicate about technical terms in a non technical manner.
• Timeliness: End users and colleagues expect and deserve the fastest turnaround time for communication and support.
• Sense of urgency: This is a fast paced environment which requires immediate attention to issues that may impact company revenue.
• Adaptable: You are adaptable to new situations and problems and have a flexible mindset.
• Independence: Proactively address local issues using the analytics and administrative tools available.
• Tech savvy: You enjoy learning new technologies and supporting end users with their technology experience.
• Trustworthy: You follow standard processes, procedures, and ensure that you display a high degree of professionalism, honesty and integrity at all times.

Expertise & Experience You Should Bring

• Any undergraduate degree in Science or commerce
• At Least 2-4 years of of relevant experience
• Proficiency in MSoffice and Google workspace for enterprise
• Proficiency in Inventory Management
• Basic knowledge in procurement process
• Highly skilled in math and inventory
• Working knowledge of various business processes
• Basic knowledge on IT gadgets

Professional Attributes

• Ability to work independently with routine tasks
• Ability to effectively communicate in English both verbal and written
• Strong time-management skills and organizational skills
• Meticulous attention to detail and exceptional organizational skills
• Ability working with global teams in a global setup
• Self directed and motivated able to resolve issues / suggest solutions with minimal guidance
• Ability to multitask and can handle frequent interruptions

Travel Requirements

• Minimum Travel required within the country.

Job Location

• Onsite at our office Chennai
• Due to the nature of the work, this position requires on-site presence and does not offer a work-from-home option

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.