Asset Administrator

528 Trimble Information Technologies India Private Limited; Chennai; On-site; INR 450,000 - 650,000; Full time

Job summary

Trimble is seeking an Asset Administrator in Chennai to manage the lifecycle of CIS hardware assets within the CMDB. The role includes tagging, labeling, inventory maintenance, and collaborations with helpdesk and end‑users for asset distribution and collection.

You will conduct annual physical audits, support procurement activities, and coordinate with finance for audits while ensuring policy compliance and accurate asset data.

Qualifications

• Undergraduate degree in Science or commerce.
• 2–4 years of relevant experience.
• Proficiency in MS Office and Google Workspace for enterprise.
• Proficiency in Inventory Management.
• Basic knowledge in procurement processes.
• Strong math and inventory skills.
• Working knowledge of various business processes.
• Basic knowledge on IT gadgets.
• Ability to communicate in English (verbal and written).

Responsibilities

• Oversee the complete lifecycle of CIS hardware assets in the CMDB, from introduction to retirement.
• Tag, label, and record assets; maintain accurate inventory across departments and users.
• Conduct physical verifications and address discrepancies.
• Generate weekly and monthly asset reports and drive process improvements.
• Collaborate with helpdesk and end‑users for asset distribution and collection.
• Assist in procurement activities and coordinate with finance for audits.
• Support onboarding/offboarding processes and maintain stock levels; initiate purchase orders.
• Conduct annual physical asset audits and present findings to Finance.

Skills

MS Office

Google Workspace

Inventory Management

Procurement basics

Math skills

IT gadgets

Business processes

English communication

Education

Undergraduate degree in Science or Commerce

Job description

About the Role

The Asset Administrator plays a crucial role in managing the lifecycle of Corporate Information Systems hardware assets within the organization. This position is responsible for overseeing the complete lifecycle of IT assets, from their introduction to their retirement, ensuring they are accurately tracked, labeled, and recorded in the Configuration Management Database (CMDB). The Asset Administrator will maintain inventory records at both departmental and user levels, conduct physical verifications, and ensure the accuracy of asset data. In addition to managing the inventory, the Asset Administrator will generate various reports, suggest and implement process improvements, and collaborate with helpdesk teams and end‑users for asset distribution and collection. This role also involves assisting in procurement activities, coordinating with finance for compliance audits, and supporting the helpdesk with employee onboarding and offboarding processes. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and clients. The Asset Administrator will also be responsible for conducting annual physical audits and presenting findings to the finance department, ensuring compliance with asset management policies and procedures.

Key Responsibilities

• Inventory Management: Oversee the complete lifecycle of CIS hardware assets in the CMDB from introduction to retirement. Plan, monitor, and record IT assets, including tagging and labeling. Ensure inventory records are accurate matching with physical inventory. Maintenance of critical stock and reorder levels.
• Asset Lifecycle and Documentation: Digitize asset records and ensure accurate documentation in the CMDB portal. Maintain inventory records at both departmental and user levels. Ensure end‑user asset records are accurate and up‑to‑date. Create and maintain documentation for procedures, processes, and asset reports.
• Verification and Compliance: Conduct physical verification of hardware assets against the CMDB. Address any discrepancies found during verification. Continuously improve asset tracking processes. Generate and distribute weekly and monthly reports, including compliance status of current assets.
• Collaboration and Coordination: Work with helpdesk teams and end‑users for asset distribution and collection. Manage asset‑related logistics efficiently. Communicate changes related to assets to clients promptly. Assist in the procurement of new assets. Coordinate with finance for compliance audits and reporting. Support the helpdesk with employee onboarding and off‑boarding processes. Maintain minimum stock levels and initiate purchase order requests as necessary. Collaborate with procurement & Helpdesk team for the Asset disposal.
• Audits: Conduct annual physical audits and present findings to the finance department.

Who You Are Builds Trust

• You honor your word by doing what you say you are going to do. End‑users and colleagues alike need to view the Corporate Information Systems team as a world‑class team.
• Customer‑centric: You have a commitment to delivering genuine customer service.
• Implementation / Execution: You are good at multitasking, organizing, and managing multiple priorities.
• Patience: You are able to work well with end‑users who are not computer savvy and can communicate about technical terms in a non‑technical manner.
• Timeliness: End‑users and colleagues expect and deserve the fastest turnaround time for communication and support.
• Sense of urgency: This is a fast paced environment which requires immediate attention to issues that may impact company revenue.
• Adaptable: You are adaptable to new situations and problems and have a flexible mindset.
• Independence: Proactively address local issues using the analytics and administrative tools available.
• Tech savvy: You enjoy learning new technologies and supporting end‑users with their technology experience.
• Trustworthy: You follow standard processes, procedures, and ensure that you display a high degree of professionalism, honesty and integrity at all times.

Expertise & Experience

• Any undergraduate degree in Science or commerce.
• At Least 2-4 years of relevant experience.
• Proficiency in MS office and Google workspace for enterprise.
• Proficiency in Inventory Management.
• Basic knowledge in procurement process.
• Highly skilled in math and inventory.
• Working knowledge of various business processes.
• Basic knowledge on IT gadgets.
• Professional Attributes: Ability to work independently with routine tasks, Ability to effectively communicate in English both verbal and written, Strong time‑management skills & organizational skills, Meticulous attention to detail and exceptional organizational skills, Ability working with global teams in a global setup, Self directed and motivated able to resolve issues / suggest solutions with minimal guidance, Ability to multitask and can handle frequent interruptions.

Travel Requirements

Minimum Travel required within the country.

Job Location

Onsite at our office Chennai. Due to the nature of the work, this position requires on‑site presence and does not offer a work‑from‑home option.

Join a Values‑Driven Team

Belong, Grow, Innovate. At Trimble, our core values of Belong, Grow, and Innovate aren't just words—they're the foundation of our culture. We foster an environment where you are seen, heard, and valued (Belong); where you have an opportunity to build a career and drive our collective growth (Grow); and where your innovative ideas shape the future (Innovate). We believe in empowering local teams to create impactful strategies, ensuring our global vision resonates with every individual. Become part of a team where your contributions truly matter.

Trimble is a global technology company that connects the physical and digital worlds, transforming the ways work gets done. With relentless innovation in precise positioning, modeling and data analytics, Trimble enables essential industries including construction, geospatial and transportation. Whether it's helping customers build and maintain infrastructure, design and construct buildings, optimize global supply chains or map the world, Trimble is at the forefront, driving productivity and progress. For more information about Trimble (NASDAQ: TRMB), visit: www.trimble.com.

At Trimble, we are committed to fostering a diverse, inclusive, and equitable workplace where everyone can thrive. Guided by our core values—Belong, Innovate, and Grow—we embrace and celebrate differences, knowing they make us stronger and more innovative. We are proud to be an equal opportunity employer, welcoming individuals of all backgrounds and advancing opportunities while embracing race, color, gender identity, sexual orientation, religion, disability, veteran status, or any other protected and diverse characteristic. We are committed to offering our candidates and employees with disabilities or sincerely held religious beliefs the ability to seek reasonable accommodations in accordance with applicable law and/or where it would not constitute undue hardship for Trimble.

For more, please see Trimble's Code of Business Conduct and Ethics at https://investor.trimble.com, under “Corporate Governance.” Our mission to transform the way the world works starts with transforming how we work together. By actively listening, asking questions, and taking intentional actions, we cultivate a culture that provides equitable opportunities for everyone to contribute and grow.