Asset Administrator

Trimble Inc.; Chennai; On-site; INR 600,000 - 900,000; Full time

Job summary

Trimble Inc. in Chennai is seeking an Asset Administrator to manage the lifecycle of Corporate Information Systems hardware assets. You will ensure accurate tagging, recording in the CMDB, and maintain department and user level inventory.

You will generate reports, support procurement and onboarding/offboarding, coordinate with finance for audits, and drive process improvements while maintaining strong communication with helpdesk teams and end-users.

Qualifications

• Manage complete lifecycle of CIS hardware assets in the CMDB.
• Maintain inventory records at department and user levels.
• Conduct annual physical audits and report findings.
• Assist in procurement and coordinate with finance for audits.

Responsibilities

• Oversee lifecycle of CIS hardware assets from introduction to retirement.
• Tag, label, and record IT assets; ensure inventory accuracy.
• Generate weekly and monthly asset reports and compliance status.
• Collaborate with helpdesk and end-users for asset distribution and collection.
• Support onboarding/offboarding and procurement activities.

Skills

Inventory management

MS Office

Google Workspace

Asset tracking

English communication

Education

Undergraduate degree in Science or commerce

Tools

CMDB

Helpdesk tools

Job description

Job Description:

About The Role

The Asset Administrator plays a crucial role in managing the lifecycle of Corporate Information Systems hardware assets within the organization. This position is responsible for overseeing the complete lifecycle of IT assets, from their introduction to their retirement, ensuring they are accurately tracked, labeled, and recorded in the Configuration Management Database (CMDB). The Asset Administrator will maintain inventory records at both departmental and user levels, conduct physical verifications, and ensure the accuracy of asset data.

In addition to managing the inventory, the Asset Administrator will generate various reports, suggest and implement process improvements, and collaborate with helpdesk teams and end-users for asset distribution and collection. This role also involves assisting in procurement activities, coordinating with finance for compliance audits, and supporting the helpdesk with employee onboarding and offboarding processes.

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and clients. The Asset Administrator will also be responsible for conducting annual physical audits and presenting findings to the finance department, ensuring compliance with asset management policies and procedures.

Key Responsibilities

• Inventory Management:
• Oversee the complete lifecycle of CIS hardware assets in the CMDB from introduction to retirement.
• Plan, monitor, and record IT assets, including tagging and labeling.
• Ensure Inventory records are accurate matching with physical inventory.
• Maintenance of critical stock and reorder levels.
• Asset Lifecycle and Documentation:
• Digitize asset records and ensure accurate documentation in the CMDB portal.
• Maintain inventory records at both departmental and user levels.
• Ensure end-user asset records are accurate and up-to-date.
• Create and maintain documentation for procedures, processes, and asset reports.
• Verification and Compliance
• Conduct physical verification of hardware assets against the CMDB.
• Address any discrepancies found during verification.
• Continuously improve asset tracking processes.
• Generate and distribute weekly and monthly reports, including compliance status of current assets

• Collaboration and Coordination:
  • Work with helpdesk teams and end-users for asset distribution and collection.
  • Manage asset-related logistics efficiently.
  • Communicate changes related to assets to clients promptly.
  • Assist in the procurement of new assets.
  • Coordinate with finance for compliance audits and reporting.
  • Support the helpdesk with employee onboarding and offboarding processes.
  • Maintain minimum stock levels and initiate purchase order requests as necessary.
  • Collaborate with procurement & Helpdesk team for the Asset disposal
• Audits:
• Conduct annual physical audits and present findings to the finance department.

Who You Are

• Builds Trust: You honor your word by doing what you say you are going to do. End-users and colleagues alike need to view the Corporate Information Systems team as a world-class team.
• Customer-centric: You have a commitment to delivering genuine customer service.
• Implementation / Execution: You are good at multitasking, organizing, and managing multiple priorities.
• Patience: You are able to work well with end-users who are not computer savvy and can communicate about technical terms in a non-technical manner.
• Timeliness: End-users and colleagues expect and deserve the fastest turnaround time for communication and support.
• Sense of urgency: This is a fast paced environment which requires immediate attention to issues that may impact company revenue.
• Adaptable: You are adaptable to new situations and problems and have a flexible mindset.
• Independence: Proactively address local issues using the analytics and administrative tools available.
• Tech savvy: You enjoy learning new technologies and supporting end-users with their technology experience.
• Trustworthy: You follow standard processes, procedures, and ensure that you display a high degree of professionalism, honesty and integrity at all times.

Expertise & Experience You Should Bring

• Any undergraduate degree in Science or commerce
• At Least 2-4 years of of relevant experience
• Proficiency in MSoffice and Google workspace for enterprise
• Proficiency in Inventory Management
• Basic knowledge in procurement process
• Highly skilled in math and inventory
• Working knowledge of various business processes
• Basic knowledge on IT gadgets

Professional Attributes

• Ability to work independently with routine tasks
• Ability to effectively communicate in English both verbal and written
• Strong time-management skills & organizational skills
• Meticulous attention to detail and exceptional organizational skills
• Ability working with global teams in a global setup
• Self directed and motivated able to resolve issues / suggest solutions with minimal guidance
• Ability to multitask and can handle frequent interruptions

Travel Requirements

• Minimum Travel required within the country.

Job Location

• Onsite at our office Chennai
• Due to the nature of the work, this position requires on-site presence and does not offer a work-from-home option

Join a Values-Driven Team: Belong, Grow, Innovate.

At Trimble, our core values of Belong, Grow, and Innovate aren't just words—they're the foundation of our culture. We foster an environment where you are seen, heard, and valued (Belong); where you have an opportunity to build a career and drive our collective growth (Grow); and where your innovative ideas shape the future (Innovate). We believe in empowering local teams to create impactful strategies, ensuring our global vision resonates with every individual. Become part of a team where your contributions truly matter.

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