AP Administrator 4

Viavi Solutions India Pvt. Ltd.; Pune District; On-site; INR 420,000 - 540,000; Full time

Job summary

Viavi Solutions India Pvt. Ltd. in Pune provides administrative support in the collections process, prepares outstanding accounts reports, and maintains the database with updated data.

The role involves gathering credit information, responding to customer inquiries, and supporting the resolution of past due invoices. You will place calls or messages to unresolved issues and assist in processing payments, while helping ensure accurate records and timely cash flow.

Qualifications

• Experience in accounts payable processing and invoice handling.
• Ability to respond to vendor inquiries and resolve payment issues.
• Proficiency with Oracle ERP and Excel for data handling.

Responsibilities

• Accounts Payable: main contact for questions for your Germany region; monitor group mailbox.
• Identify PO and non-PO invoices and send for processing; ensure timely payments.
• Build payment batches in Oracle and transmit to the bank; support regional finance controllers.
• Assist in month-end close, SOX/Internal Audit, and reconciliation tasks.

Skills

Accounts Payable

Vendor inquiries

Invoice processing

Data entry

Tools

Oracle

Excel

Job description

Summary:

Provides administrative support in the collections process. Prepares outstanding accounts reports and gathers credit and/or reference information. Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports. Assists in resolution of outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues.

Duties & Responsibilities:

Accounts Payable Be the main point of contact for questions and issues communicated for your Germany region. Group mailbox monitoring, handle vendor and offshore queries Identify PO, non- PO & Preapproved invoice received in mailbox and send for processing Review critical supplier invoice are processed and paid before payment due date Build payment batches in Oracle, transmit to the bank, and send support to regional finance controllers for approval Employee expense reimbursement audit and payment Weekly reconciliation of payment disbursed with bank statement Process intercompany invoices Clearing intercompany invoice through IC funding & netting Active participation in Month-end / Quarter-end Close process. Good understanding of Sub-Ledger process and accounting concepts Review and execute subledger month close activity Helping team with SOX Audit and Internal Audit Reporting and Reconciliations Weekly review of AP hold report and prepare the commentary to clear the hold invoices Invoice statement reconciliation for key vendors Must communicate and coordinate with internal teams and supplier to resolve any payment issue. Monthly review of key control accounts Review of potentional duplicate invoices Collaborate with GL to ensure all debit banking transactions are reconciled and accounted Review and assist team member in AP pre-close and AP close and identify the aging and trial balance difference Process Transformation Support clean -up of aged invoices Support clean-up of aged open Purchase orders, prepaid account and other account that impact accounts payable Assist in tracking all gaps and issues relating during process review, collaborate to identify solutions, and receive approval from all impacted stakeholders

Pre-Requisites / Skills / Experience Requirements:

VIAVI empowers Service Providers and IT organizations to manage the network lifecycle for complex 5G and Fiber networks with intuitive instruments, systems and technologies; and our expertise in light management and optical coatings help protect the world's bank notes from counterfeiters, enhance the colors you see, and enable advanced technology such as 3D sensing. We are a team of thought leaders who have the freedom to support and innovate and look for new effective and efficient solutions for our customers.