AP Administrator 4

VIAVI Solutions; Maharashtra; On-site; INR 300,000 - 520,000; Full time

Job summary

VIAVI Solutions in Maharashtra, India is hiring for an Accounts Payable Administrator to provide administrative support in the collections process and manage supplier invoices. The role involves maintaining databases, preparing reports, and assisting in resolving outstanding invoice issues for regional vendors.

The candidate will work with Oracle for payment batches, support month-end close activities, and participate in SOX audits while coordinating with internal teams to resolve payment issues

Qualifications

• Experience in accounts payable processes
• Knowledge of Oracle or similar ERP
• Familiarity with Month-end close and SOX controls
• Strong communication with vendors and internal teams

Responsibilities

• Be the main point of contact for questions and issues communicated for your Germany region.
• Group mailbox monitoring, handle vendor and offshore queries
• Identify PO, non- PO & Preapproved invoice received in mailbox and send for processing
• Review critical supplier invoice are processed and paid before payment due date
• Build payment batches in Oracle, transmit to the bank, and send support to regional finance controllers for approval
• Employee expense reimbursement audit and payment
• Weekly reconciliation of payment disbursed with bank statement
• Process intercompany invoices
• Clearing intercompany invoice through IC funding & netting
• Active participation in Month-end / Quarter-end Close process.
• Good understanding of Sub-Ledger process and accounting concepts
• Review and execute subledger month close activity
• Helping team with SOX Audit and Internal Audit
• Reporting and Reconciliations
• Weekly review of AP hold report and prepare the commentary to clear the hold invoices
• Invoice statement reconciliation for key vendors
• Must communicate and coordinate with internal teams and supplier to resolve any payment issue.
• Monthly review of key control accounts
• Review of potentional duplicate invoices
• Collaborate with GL to ensure all debit banking transactions are reconciled and accounted
• Review and assist team member in AP pre-close and AP close and identify the aging and trial balance difference
• Process Transformation
• Support clean -up of aged invoices
• Support clean-up of aged open Purchase orders, prepaid account and other account that impact accounts payable
• Assist in tracking all gaps and issues relating during process review, collaborate to identify solutions, and receive approval from all impacted stakeholders

Skills

Communication skills

Analytical skills

Vendor management

Month-end close

Tools

Oracle

Job description

Summary

Provides administrative support in the collections process. Prepares outstanding accounts reports and gathers credit and/or reference information. Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports. Assists in resolution of outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues.

Summary

Provides administrative support in the collections process. Prepares outstanding accounts reports and gathers credit and/or reference information. Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports. Assists in resolution of outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues.

Duties & Responsibilities

Accounts Payable

• Be the main point of contact for questions and issues communicated for your Germany region.
• Group mailbox monitoring, handle vendor and offshore queries
• Identify PO, non- PO & Preapproved invoice received in mailbox and send for processing
• Review critical supplier invoice are processed and paid before payment due date
• Build payment batches in Oracle, transmit to the bank, and send support to regional finance controllers for approval
• Employee expense reimbursement audit and payment
• Weekly reconciliation of payment disbursed with bank statement
• Process intercompany invoices
• Clearing intercompany invoice through IC funding & netting
• Active participation in Month-end / Quarter-end Close process.
• Good understanding of Sub-Ledger process and accounting concepts
• Review and execute subledger month close activity
• Helping team with SOX Audit and Internal Audit
• Reporting and Reconciliations
• Weekly review of AP hold report and prepare the commentary to clear the hold invoices
• Invoice statement reconciliation for key vendors
• Must communicate and coordinate with internal teams and supplier to resolve any payment issue.
• Monthly review of key control accounts
• Review of potentional duplicate invoices
• Collaborate with GL to ensure all debit banking transactions are reconciled and accounted
• Review and assist team member in AP pre-close and AP close and identify the aging and trial balance difference
• Process Transformation
• Support clean -up of aged invoices
• Support clean-up of aged open Purchase orders, prepaid account and other account that impact accounts payable
• Assist in tracking all gaps and issues relating during process review, collaborate to identify solutions, and receive approval from all impacted stakeholders