AP Administrator 3

VIAVI Solutions; Maharashtra; On-site; INR 600,000 - 900,000; Full time

Job summary

VIAVI Solutions is seeking an experienced Accounts Payable specialist to support the Shared Service Center for North America and EMEA Region. The ideal candidate must hold a bachelor’s degree in Accounting or Finance and have over 5 years of experience in Accounts Payable. This role requires proficiency in ERP systems like SAP or Oracle and strong Excel skills.

The position involves processing invoices, resolving discrepancies, and supporting audits while promoting process improvements. Flexibility to work shifts and weekends is essential.

Qualifications

• 5+ years of progressive experience in Accounts Payable, preferably in a fast-paced corporate environment.
• In-depth knowledge of accounts payable principles, practices, and regulations.
• Experience with invoice automation tools is a plus.

Responsibilities

• Process a high volume of invoices, ensuring accuracy and proper coding.
• Perform 3-way matching for procure-to-pay transactions.
• Resolve discrepancies with vendors and internal departments.

Skills

Detail-oriented

Strong organization skills

Problem-solving skills

Communication skills

Team player

Flexibility for shifts and weekends

Education

Bachelor's degree in Accounting, Finance, or a related field

Tools

ERP systems (e.g., SAP, Oracle)

MS Office Suite, especially Excel

Job description

Summary

As a part of the Shared Service Center Accounts Payable team, this position will support all Accounts Payable for North America and EMEA Region. The ideal candidate should have a bachelor’s degree in Accounting or Finance, experience in Accounts payable & P2P domain. The candidate must be detail oriented, have strong organization and problem-solving skill, be a team player, and be flexible with working in shifts and weekends (monthly).

Duties & Responsibilities

• Process a high volume of invoices, ensuring accuracy, proper coding, and adherence to company policies and procedures.
• Perform 3-way matching (purchase order, goods receipt, invoice) for all procure-to-pay transactions.
• Resolve discrepancies with vendors and internal departments regarding invoices, purchase orders, and payment issues.
• Prepare and process electronic transfers and payments, including checks and ACH transactions.
• Reconcile vendor statements and resolve any outstanding issues promptly.
• Maintain accurate and organized vendor files and payment records.
• Assist with month-end closing procedures related to accounts payable, including accruals and reconciliations.
• Communicate effectively with vendors and internal stakeholders to build and maintain positive relationships.
• Support internal and external audits by providing necessary documentation and explanations.
• Identify and implement process improvements within the accounts payable function to enhance efficiency and accuracy.
• Train and mentor junior AP staff as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of progressive experience in Accounts Payable, preferably in a fast-paced corporate environment.
• Proficiency in ERP systems (e.g., SAP, Oracle) and strong MS Office Suite skills, especially Excel.
• In-depth knowledge of accounts payable principles, practices, and regulations.
• Excellent analytical and problem-solving skills with a keen eye for detail.
• Strong communication (written and verbal) and interpersonal skills.
• Ability to work independently and as part of a team, managing multiple priorities and meeting deadlines.
• Experience with invoice automation tools is a plus.
• Demonstrated ability to identify and implement process improvements.