Analyst- Accounts Payable

JLL; Gurugram District; On-site; INR 350,000 - 550,000; Full time

Job summary

JLL is seeking an Accounting Payables associate in India to support timely processing of supplier invoices and payments. You will interface with site staff, managers, and suppliers to resolve issues and ensure accuracy across multiple sites and processes.

You will work under the guidance of a Team Leader, handling reconciliations, KPI tracking, and month-end activities while maintaining confidentiality and adherence to client requirements.

Qualifications

• Accounting graduate with excellent verbal and written communication skills.
• 0-1 years of experience in Account Payables.
• Knowledge of Source to Pay cycle is an added advantage.
• Experience in real estate environment and accounting is a plus.
• Understands UK banking platforms and accounting codes in AP.

Responsibilities

• Process various types of accounts payable transactions including supplier invoices & credit notes accurately and within defined turnaround time.
• Initiate payment processing and regulate duplicate payments and process controls.
• Ensure transactions are approved by the appropriate approvers when system mandates are not in place.
• Communicate with Site managers, Surveyors, Suppliers and other finance functions to resolve issues via phone or email.
• Carry out supplier reconciliation on calendar-based frequency or ad hoc as required.

Skills

Verbal communication

Written communication

Attention to detail

Multitasking

Time management

Confidentiality

Education

Accounting degree

Job description

About JLL:

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to re-imagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people, and our communities. JLL is a Fortune 500 company with annual revenue of $16.6billion, operations in over 80 countries and a global workforce of more than 96,000 as of October 31, 2021. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

What this job involves:

• Reporting to a Team Leader with team size of 8-10 members
• Process various types of accounts payable transactions including supplier invoices & credit notes accurately and within agreed turnaround time
• Initiate payment processing and regulate duplicate payment and process controls while ensuring all invoice payments are made on time
• Ensure that each transaction follows the mandate and is approved by appropriate approvers in case system mandates are not in place
• Communicate effectively and work closely with Site managers, Surveyors, Suppliers, and other finance functions in resolving matching, coding, funding, approval etc. related issues via phone or email
• Carry out Supplier reconciliation on calendar-based frequency or ad hoc as required by process accurately and within defined TAT
• Display process ownership. Regularly follow up with all concerned teams to ensure suppliers get paid on time
• Ensure 100% compliance to RICS & ISAE guidelines. No exceptions allowed
• Coaching & mentoring of other team members along with delivering trainings to suppliers and site teams
• Quality check analyst and peer output and maintain error logs. Ensure production logs of analysts and self are updated at all times
• Track, monitor and report KPIs at a system / client level periodically, as directed by Team Leader
• Assist in month end reporting and MI preparations
• Process daily and weekly reports for multiple sites and vendors ensuring all deadlines are met in a high volume and exceptions driven environment
• Ensure prioritisation & urgent payment requests are attended to promptly
• Keep the Team Leader fully informed of all potential issues, challenges and KPI misses
• Communicate with internal and external customers and suppliers, as needed
• Set up mechanism to map AP metrics e.g., paid on time, PO compliance, AP cycle time, exception rates etc. and bring in industry best practices

Requirements

• Accounting graduate with excellent verbal and written communication skills
• 0-1 Years of experience in Account Payables
• Knowledge of entire Source to Pay cycle is an added advantage
• Experience of real estate environment and accounting would be an added advantage
• Understands UK banking platforms and accounting codes used in AP
• Candidate should be dynamic and open to work on multiple systems and processes across Account Payables
• Ability to multi-task, work effectively under pressure, prioritise, and manage workload to meet client needs
• Willingness to initiate discussions and collaborate with site staff and accountants to improve AP processes
• Understand training needs. Ability to conduct trainings across a varied set of teams
• Able to drive productivity of assigned team members
• Demonstrate consistency in values, principles, and work ethic
• Willingness to take on new challenges, responsibilities, and assignments
• Understanding of and commitment to client services
• A desire to work within a diverse, collaborative, and driven professional environment.
• Accuracy, prompt and have an eye for detail
• Ability to maintain confidentiality concerning client financial data
• Excellent interpersonal skills and ability to work overtime when required

Performance objectives

• Responsible for processing of supplier invoices, on time payment and manage exceptions processes
• Responsible for completing supplier reconciliations and jointly conduct calls with UK teams
• Identify and prevent duplicate invoices. Rigorously chase suppliers and site teams to recover monies
• Responsible to drive process metrices like, PO compliance, paid on time, cycle time, AHT etc.
• Minimise risk and provide improvement ideas to Team Leader
• Ensure turnaround time and accuracy thresholds of team members and self are met / exceeded every month