American Express Virtual Assistant Job

American Express; Bengaluru; On-site; INR 301,320 - 412,920; Full time

Benefits offered by this job

Medical coverage

Flexible work model

Parental leave

Wellness programs

Executive coaching

Job summary

American Express in Bengaluru is seeking a Team Assistant to support senior business leaders across multiple time zones. You will coordinate schedules, manage travel, organize meetings, and provide executive support to ensure smooth operations and a strong client focus.

The role emphasizes discretion, excellent MS Office skills, and the ability to adapt to changing priorities. A hybrid work model, competitive benefits, and opportunities for professional growth are offered to enable you to

Qualifications

• Bachelor degree required.
• Experience supporting executives preferred.
• Strong communication and multitasking skills.

Responsibilities

• Coordinate schedules for senior leaders across regions and time zones.
• Provide travel and hospitality support for market visits.
• Organize meetings, conferencing, events and off-sites.
• Book global and domestic travel using Amex booking systems.
• Prepare agendas and pre-meeting materials.
• Monitor expense reports and flag non-compliant spends.
• Coordinate activities with corporate functions.
• Update presentations and reports in PowerPoint and Word.

Skills

MS Office

Communication

Organization

Time management

Discretion

Cross-cultural communication

Education

Bachelor Degree

Tools

Amex travel booking systems

PowerPoint

Excel

Job description

Team Assistant - Virtual Assistant

Company: American Express
Location: Bengaluru, India
Salary: 27k-37k per month
Educational Requirements: Bachelor Degree

Job Summary

As a Team Assistant supporting the Senior Business Leaders of American Express, you will coordinate schedules, manage travel, organize meetings, and provide executive support across multiple time zones. Your role is integral to driving efficient workflow and ensuring that senior leaders can focus on strategy and client experience.

Responsibilities

• Coordinate schedules for senior business leaders across regions and time zones.
• Provide travel and hospitality support for senior leaders’ market visits.
• Organize meeting rooms, video and audio conferencing, and plan group gatherings, off‑sites, events and other functions.
• Book global and domestic travel using Amex travel booking systems, preferred vendors and procedures.
• Create agendas, circulate pre‑meeting materials, and provide support for senior leaders.
• Manage cost reports, review expense submissions, flag non‑compliant spend, and follow up on requests.
• Coordinate activities and events with local business centers and other corporate functions.
• Maintain presentations and reports, update PowerPoint decks, refresh PowerPoint and MS Word documents, compile data, and perform essential research.

Abilities and Capabilities

• Excellent leadership and regulatory skills.
• Ability to work under pressure, meet tight deadlines, and maintain high attention to detail.
• Strong judgment, adaptability, and discretion with sensitive information.
• Proficient in MS Office (Word, PowerPoint, Excel) and Viewpoint.
• Excellent communication skills, both written and verbal, and ability to build relationships across all levels.
• Highly adaptable to changing schedule requirements.

Benefits

• Competitive base compensation.
• Performance incentives.
• Financial prosperity and retirement support.
• Comprehensive medical, dental, vision, life, and disability coverage (location dependent).
• Flexible work model, including hybrid, onsite or virtual arrangements (as needed).
• Generous paid parental leave policies (location dependent).
• Access to worldwide health and wellness programs.
• Confidential executive coaching via our Solid Person program.
• Career development and advancement opportunities.