AM/DM Administration

Avaada Electro Limited; Greater Noida; Presencial; INR 600.000 - 1.200.000; Jornada completa

Descripción de la vacante

Avaada Electro Limited is seeking an Admin Manager to lead and supervise all administrative operations at its Greater Noida facility. The role covers office and site administration, facilities, procurement, and HR support to ensure smooth day-to-day operations.

The candidate should have a Bachelor's degree and 2–3 years in a managerial admin role, with manufacturing and construction site exposure preferred. Strong MS Office skills and vendor coordination are essential.

Formación

• Education: Bachelor's degree minimum.
• Experience: 58 years of experience in administration, preferably with 2-3 years in a managerial role + Manufacturing site & construction site experience is must.
• Computer Skills: MS Excel, Word, PowerPoint, and email communication.

Responsabilidades

• Manage daily administrative and office operations & construction site.
• Ensure smooth functioning of site/office facilities and infrastructure.
• Maintain office records, files, registers, and documentation.
• Develop and implement administrative policies and procedures.
• Monitor office supplies, stationery, and other requirements.
• Oversee housekeeping, security, maintenance, and transportation.
• Ensure proper maintenance of office buildings, equipment, and assets.
• Coordinate repairs, maintenance, and facility-related activities.
• Ensure a clean, safe, and organized working environment.
• Identify, negotiate, and coordinate with vendors and service providers.
• Manage purchase requests and procurement of office materials.
• Monitor vendor performance and service quality.
• Verify bills, invoices, and payment-related documentation.
• Coordinate employee joining and exit formalities.
• Maintain employee attendance and leave records.
• Support HR in recruitment coordination and employee engagement activities.
• Manage employee ID cards, access cards, and other administrative requirements.
• Address employee administrative concerns.
• Prepare and monitor the administration department's budget.
• Control administrative expenses and identify cost-saving opportunities.
• Monitor expenses related to housekeeping, security, transportation, and maintenance.
• Ensure proper utilization of company resources.
• Ensure compliance with applicable statutory requirements and company policies.
• Maintain licenses, agreements, insurance, and other administrative documents.
• Coordinate fire safety, emergency preparedness, and workplace safety activities.
• Conduct regular inspections and audits.
• Supervise and guide the administration team.
• Allocate responsibilities and monitor team performance.
• Conduct regular reviews and ensure timely completion of tasks.
• Maintain discipline and professional standards.

Conocimientos

Leadership

Communication

Vendor management

Budgeting

Problem solving

Time management

MS Office

Coordination

Educación

Bachelor's degree

Herramientas

MS Excel

MS Word

PowerPoint

Email communication

Descripción del empleo

Key Roles and Responsibilities

The Admin Manager is responsible for managing and supervising the overall administrative operations of the

organization. The role ensures smooth day-to-day office functioning, Monitor Admin services for construction site,

effective facility management, employee support, vendor coordination, cost control, and compliance with company

policies and procedures.

1. Office Administration

• Manage daily administrative and office operations & construction site
• Ensure the smooth functioning of site/ office facilities and infrastructure.
• Maintain office records, files, registers, and documentation.
• Develop and implement administrative policies and procedures.
• Monitor office supplies, stationery, and other requirements.

2. Facility Management

• Oversee housekeeping, security, maintenance, and transportation.
• Ensure proper maintenance of office buildings, equipment, and assets.
• Coordinate repairs, maintenance, and facility-related activities.
• Ensure a clean, safe, and organized working environment.

3. Vendor & Procurement Management

• Identify, negotiate, and coordinate with vendors and service providers.
• Manage purchase requests and procurement of office materials.
• Monitor vendor performance and service quality.
• Verify bills, invoices, and payment-related documentation.

4. Employee & HR Administration

• Coordinate employee joining and exit formalities.
• Maintain employee attendance and leave records.
• Support HR in recruitment coordination and employee engagement activities.
• Manage employee ID cards, access cards, and other administrative requirements.
• Address employee administrative concerns.

5. Budget & Cost Control

• Prepare and monitor the administration department's budget.
• Control administrative expenses and identify cost‑saving opportunities.
• Monitor expenses related to housekeeping, security, transportation, and maintenance.
• Ensure proper utilization of company resources.

6. Compliance & Safety

• Ensure compliance with applicable statutory requirements and company policies.
• Maintain licenses, agreements, insurance, and other administrative documents.
• Coordinate fire safety, emergency preparedness, and workplace safety activities.
• Conduct regular inspections and audits.

7. Team Management

• Supervise and guide the administration team.
• Allocate responsibilities and monitor team performance.
• Conduct regular reviews and ensure timely completion of tasks.
• Maintain discipline and professional standards.

Key Skills & Competencies

• Excellent communication and interpersonal skills.
• Leadership and team management.
• Vendor and negotiation management.
• Budgeting and cost control.
• Problem‑solving and decision‑making.
• Time management and multitasking.
• Knowledge of MS Office and administrative software.
• Strong organizational and coordination skills.

Educational Qualification & Experience

Education: Bachelor's degree minimum

Experience: 58 years of experience in administration, preferably with 2-3 years in a managerial role + Manufacturing site & construction site experience is must

Computer Skills: MS Excel, Word, PowerPoint, and email communication.