Administrative Specialist II

Xpheno; Pune District; Hybrid; INR 350,000 - 520,000; Full time

Job summary

Xpheno in Pune, India is seeking an Administrative Specialist II to provide comprehensive administrative support to the team. The role emphasizes organization, attention to detail, and the ability to handle multiple tasks with minimal supervision.

Responsibilities include data entry, documentation, filing, report preparation, calendar management, and coordination of travel when needed. Candidates should have 1+ year of experience and strong communication skills, with a professional approach to

Qualifications

• 1 year of administrative / clerical experience required.
• Good communication and interpersonal skills.
• Ability to work independently with minimal supervision.
• Comfortable handling confidential and sensitive information.

Responsibilities

• Perform day-to-day administrative and clerical activities.
• Handle data entry, documentation, filing, and word processing.
• Assist with preparing reports, documents, and other administrative materials.
• Support the team with various projects and special tasks.
• Schedule and coordinate meetings, calendars, agendas, and appointments.
• Assist with travel arrangements and itineraries when required.
• Respond to queries related to administrative processes and procedures.
• Handle moderately complex and sensitive administrative issues professionally.
• Maintain accurate records and ensure timely completion of assigned tasks.
• Follow organizational policies, confidentiality requirements, and security practices.
• Perform other administrative duties as assigned.

Skills

Administrative / Clerical Support

Data Entry

Documentation & Filing

MS Office / Word & Excel

Calendar & Meeting Coordination

Report Preparation

Email Communication

Scheduling & Coordination

Written & Verbal Communication

Attention to Detail

Job description

Job Summary:

We are looking for an Administrative Specialist II to provide administrative and clerical support to the team. The ideal candidate should have good organizational skills, attention to detail, and the ability to handle multiple administrative tasks with minimal supervision.

Key Responsibilities:

• Perform day-to-day administrative and clerical activities.
• Handle data entry, documentation, filing, and word processing.
• Assist with preparing reports, documents, and other administrative materials.
• Support the team with various projects and special tasks.
• Schedule and coordinate meetings, calendars, agendas, and appointments.
• Assist with travel arrangements and itineraries when required.
• Respond to queries related to administrative processes and procedures.
• Handle moderately complex and sensitive administrative issues professionally.
• Maintain accurate records and ensure timely completion of assigned tasks.
• Follow organizational policies, confidentiality requirements, and security practices.
• Perform other administrative duties as assigned.

Required Skills:

• Administrative / Clerical Support
• Data Entry
• Documentation & Filing
• MS Office / Microsoft Word & Excel
• Calendar & Meeting Coordination
• Report Preparation
• Email Communication
• Scheduling & Coordination
• Good written and verbal communication
• Attention to detail
• Time management and organizational skills

Eligibility:

• Minimum 1 year of administrative / clerical experience.
• Good communication and interpersonal skills.
• Ability to work independently with minimal supervision.
• Comfortable handling confidential and sensitive information.

Contract Details:

• Contract Duration: 6 Months
• Immediate / short notice joiners preferred.
• Candidates comfortable with a contractual position can apply.