Administrative Officer

Tipsons Group; Ahmedabad District; On-site; INR 350,000 - 700,000; Full time

Job summary

Tipsons Group is seeking an Administrative Officer to manage day-to-day administrative activities, coordinate with vendors and management, and support general operations. The role requires strong communication, organizational, and documentation skills, with experience in MS Office.

The candidate should coordinate with employees, vendors, and various teams, manage records, and assist HR and management with administrative needs. Background in business administration or related fields is preferred.

Qualifications

• Excellent coordination and communication skills.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities.
• Vendor and facility management experience.
• Good problem-solving and negotiation skills.
• Attention to detail and ability to maintain proper documentation.
• Ability to work independently as well as coordinate with different teams.

Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of office operations.
• Coordinate with vendors, service providers, housekeeping, security, and facility management teams.
• Manage office supplies, stationery, pantry requirements, and other administrative purchases.
• Maintain records of office assets, equipment, and inventory.
• Coordinate for repairs, maintenance, and other office-related requirements.
• Handle travel, hotel, transportation, and other administrative arrangements for employees and management.
• Coordinate courier, dispatch, incoming/outgoing documents, and office correspondence.
• Assist in organizing meetings, events, employee engagement activities, and company functions.
• Maintain administrative records, invoices, bills, and vendor documentation.
• Coordinate with Accounts for vendor payments and expense-related documentation.
• Monitor office infrastructure and report any issues to the concerned department.
• Support HR and management with employee-related administrative requirements.
• Ensure compliance with company administrative policies and procedures.
• Handle any other administrative responsibilities assigned by management.

Skills

Coordination

Communication

Organizational skills

Time-management

Vendor management

Negotiation

Documentation

Independent work

Education

Graduate in any discipline

Background in Business Administration, Commerce, or Management preferred

Tools

MS Office

Job description

We are looking for a proactive and organized Administrative Officer to manage day-to-day administrative activities, office coordination, vendor management, and general operational support. The ideal candidate should have good communication skills, attention to detail, and the ability to coordinate with employees, vendors, and management.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of office operations.
• Coordinate with vendors, service providers, housekeeping, security, and facility management teams.
• Manage office supplies, stationery, pantry requirements, and other administrative purchases.
• Maintain records of office assets, equipment, and inventory.
• Coordinate for repairs, maintenance, and other office-related requirements.
• Handle travel, hotel, transportation, and other administrative arrangements for employees and management.
• Coordinate courier, dispatch, incoming/outgoing documents, and office correspondence.
• Assist in organizing meetings, events, employee engagement activities, and company functions.
• Maintain administrative records, invoices, bills, and vendor documentation.
• Coordinate with Accounts for vendor payments and expense-related documentation.
• Monitor office infrastructure and report any issues to the concerned department.
• Support HR and management with employee-related administrative requirements.
• Ensure compliance with company administrative policies and procedures.
• Handle any other administrative responsibilities assigned by management.

Required Skills

• Excellent coordination and communication skills.
• Good knowledge of MS Office, especially Excel and Word.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities.
• Vendor and facility management experience.
• Good problem-solving and negotiation skills.
• Attention to detail and ability to maintain proper documentation.
• Ability to work independently as well as coordinate with different teams.

Qualification

Graduate in any discipline.

Candidates with a background in Business Administration, Commerce, or Management will be preferred.

Preferred Experience

4-7 years of relevant experience in office administration, facility management, corporate administration, or operations support, preferably in a corporate/financial services environment.