Administration Officer

Ganpati Bharat; Jaipur; On-site; INR 300,000 - 520,000; Full time

Job summary

Ganpati Bharat Pvt. Ltd. invites an organized Admin Officer to oversee day-to-day administration and facility operations at the Head Office in Jaipur.

You will ensure smooth office functioning, building maintenance, security, housekeeping, and comprehensive administrative support. Responsibilities include supervising support staff and vendors, coordinating with HR and Accounts, managing records, visitor control, and facilitating meetings and events.

Qualifications

• Strong administrative and organizational skills.
• Good communication and coordination abilities.
• Strong problem-solving and decision-making skills.
• Ability to manage multiple responsibilities independently.
• Experience in supervising support staff and managing vendors.
• Good knowledge of MS Office and administrative documentation.
• Strong leadership and team-management abilities.
• Attention to detail and a proactive approach towards problem-solving.

Responsibilities

• Oversee day-to-day operations and maintenance of the office premises.
• Ensure a clean, safe, and operational office environment at all times.
• Coordinate maintenance for electrical, plumbing, AC, and civil works.
• Inspect facilities, equipment, and utilities for proper functioning.
• Coordinate with vendors, contractors, and service providers.
• Support meetings, events, and administrative activities as required.
• Handle visitor management and office security arrangements.

Skills

Administrative skills

Communication

Team coordination

Vendor management

MS Office

Leadership

Problem solving

Job description

Job Summary

Ganpati Bharat Pvt. Ltd. is looking for a responsible, proactive, and well-organized Admin Officer to manage and oversee the day-to-day administrative and facility operations of the Head Office. The ideal candidate will be responsible for ensuring smooth office functioning, building maintenance, security, housekeeping, vendor coordination, and overall administrative support.

Key Responsibilities

• Oversee the day-to-day operations and overall maintenance of the office premises.
• Ensure the office environment is clean, safe, well-maintained, and operational at all times.
• Coordinate and monitor electrical, plumbing, AC, civil, and other maintenance requirements.
• Regularly inspect office facilities, equipment, furniture, and utilities to ensure proper functioning.
• Identify and resolve day-to-day administrative and facility-related issues promptly.

Team & Staff Supervision

• Supervise housekeeping staff, security personnel, drivers, and other support staff.
• Ensure proper duty allocation, attendance monitoring, and performance management of support staff.
• Maintain discipline, cleanliness, and smooth coordination among all administrative personnel.

Vendor & Service Management

• Coordinate with vendors, contractors, and service providers for maintenance and administrative requirements.
• Ensure timely completion of maintenance and service-related work.
• Monitor the quality of services provided by external vendors and contractors.

Administrative Operations

• Manage office stationery, supplies, and other administrative requirements.
• Maintain proper records of maintenance activities, expenses, assets, vendors, and services.
• Monitor office utilities and ensure effective utilization of resources.
• Handle visitor management, access control, and overall office security arrangements.
• Support the smooth functioning of meetings, events, and other administrative activities as required.

Coordination & Compliance

• Coordinate with HR, Accounts, Management, and other departments for administrative requirements.
• Ensure compliance with company policies, safety standards, and office procedures.
• Maintain proper documentation and administrative records.
• Handle any other administrative responsibilities assigned by the management.

Required Skills & Competencies

• Strong administrative and organizational skills.
• Good communication and coordination abilities.
• Strong problem-solving and decision-making skills.
• Ability to manage multiple responsibilities independently.
• Experience in supervising support staff and managing vendors.
• Good knowledge of MS Office and administrative documentation.
• Strong leadership and team-management abilities.
• Attention to detail and a proactive approach towards problem-solving.

Preferred Candidate Profile

• 58 years of relevant experience in Administration, Facility Management, or Office Operations.
• Experience in managing office premises, building maintenance, vendors, and support staff will be preferred.
• Ability to handle day-to-day administrative operations efficiently and independently.