Administrative Assistant – Process Trainee

Jobtailor; Gurugram District; On-site; INR 300,000 - 460,000; Full time

Job summary

Jobtailor in Gurugram, India is seeking an Administrative Assistant to support multiple leaders across time zones. You will manage calendars, travel, and expense submissions, and prepare reports, presentations, and correspondence.

The role requires 0–1 year of relevant experience, strong Microsoft Office skills, and the ability to work evenings or night shifts. Graduate or equivalent qualification preferred, with a focus on organization and discretion.

Qualifications

• Graduate or equivalent; additional office administration training is a plus.
• 0–1 year of relevant experience in administrative assistance.
• Ability to multi-task, prioritize, and support multiple leaders across zones.
• Discretion with sensitive information and independent judgment.
• Evening/night shift availability.

Responsibilities

• Provide hands-on experience and training in administrative processes and office management
• Support 6-7 leaders across locations and time zones
• Manage calendars, travel, and expense submissions
• Prepare and distribute reports, presentations, and correspondence
• Maintain and update organization charts, distribution lists, and inventory
• Collaborate with team members and act as a backup
• Collaborate with business partners and help build a culture across locations
• Participate in training sessions and workshops
• Perform other duties assigned by the supervisor

Skills

Microsoft Office

Calendar Management

Travel Coordination

Time Management

Communication

Data Entry

Education

Graduate or Equivalent

Tools

Outlook

Ariba

XMS

Concur

MS Word

Excel

PowerPoint

Job description

• Provide hands-on experience and training in administrative processes and office management
• Support 6-7 leaders across locations and time zones
• Manage calendars, travel, and expense submissions
• Prepare and distribute reports, presentations, and correspondence
• Maintain and update organization charts, distribution lists, and inventory
• Collaborate with team members and act as a backup
• Collaborate with business partners and help build a culture across locations
• Participate in training sessions and workshops
• Perform other duties assigned by the supervisor

Requirements

• Proficiency with computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba, XMS, Concur, etc.)
• 0-1 years of relevant experience in administrative assistant
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people
• Ability to anticipate needs and use independent judgement given limited availability of leader
• Ability to exercise discretion due to accessing and handling sensitive information
• Willing to work in Evening/Night shifts
• Preferred: Graduate/Post Graduate or equivalent; additional education or training in office administration is a plus
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Core Competencies

Demonstrates proficiency in administrative processes and office management, with strong organizational and time management skills. Capable of supporting multiple leaders across locations while maintaining discretion and handling sensitive information.

Highest-signal resume keywords

• Microsoft Office Suite Proficiency
• Calendar Management
• Travel Coordination
• Strong Organizational Skills
• Excellent Verbal And Written Communication

ATS Optimization Keywords

Hard Skills

• Administrative Processes
• Office Management
• Report Preparation
• Expense Submission
• Data Management

Soft Skills

• Multi-tasking
• Independent Judgment
• Discretion
• Team Collaboration
• Time Management

Certifications & Qualifications

• Graduate/Post Graduate or Equivalent

Industry Keywords

• Administrative Assistant
• Office Administration
• Training Sessions
• Workshops
• Sensitive Information Handling

Tools & Technologies

• MS Word
• Excel
• PowerPoint
• Outlook
• Ariba
• XMS
• Concur