Administrative Assistant (Communication Specialist)

SpeedBirdServices - Medical Billing Company; Indore District; On-site; INR 300,000 - 600,000; Full time

Job summary

SpeedBirdServices - Medical Billing Company is hiring an Administrative Assistant (Communication Specialist) to manage workflows and communications across multiple locations. The role requires handling corporate correspondence, client relations, and internal reporting with a professional demeanor.

The candidate will be the face and voice of the office, coordinating with internal teams and external partners while maintaining organizational efficiency.

Qualifications

• Superior spoken and written communication skills.
• Front Office & Client Relations experience.
• Data entry, reporting, and basic spreadsheet/presentation proficiency.
• Ability to coordinate with internal teams and external partners.

Responsibilities

• Draft, proofread, and manage executive emails, corporate memos, and official reports.
• Greet corporate visitors, answer inquiries, and direct communication to relevant teams.
• Schedule appointments, maintain executive calendars, organize filing systems, manage office supplies.
• Prepare weekly and monthly administrative reports using spreadsheets and presentations.
• Coordinate with internal managers, vendors, and external partners to maintain workflow.

Skills

Communication

Client relations

Office administration

Data & reporting

Inter-department coordination

Time management

Education

Graduate degree

Tools

MS Office

Job description

We are hiring a highly articulate Administrative Assistant to manage workflows and communications across our locations. The position is available for both full-time, work-from-office roles at our local branches in Ahmedabad and Indore.

The primary objective of this role is to serve as a key organizational pivot point. Candidates must possess exceptional communication skills, a professional demeanor, and the ability to seamlessly handle client interactions and internal reporting.

Job Title: Administrative Assistant (Communication Specialist)

Locations: Ahmedabad, Gujarat | Indore, Madhya Pradesh

Job Type: Full-Time, In-Office

Experience: 1–4 Years (Preferred)

Salary: Competitive, as per industry standards

About the Role

We are seeking a proactive and detail-oriented Administrative Assistant with superior spoken and written communication skills. In this role, you will be the face and voice of our office, handling corporate correspondence, managing client relations, and streamlining day-to-day administrative operations. If you thrive in a collaborative environment and take pride in organizational excellence, we want to hear from you.

• Communication Management: Draft, proofread, and manage executive emails, corporate memos, and official reports.
• Front Office & Client Relations: Greet corporate visitors, answer incoming phone inquiries professionally, and direct communication to relevant teams.
• Daily Office Operations: Schedule appointments, maintain executive calendars, organize physical and digital filing systems, and manage office supplies.
• Data & Reporting: Prepare weekly and monthly administrative reports using spreadsheets and presentations.
• Inter-Department Coordination: Coordinate with internal managers, vendors, and external partners to maintain a smooth workspace workflow.
• Education: Graduate degree in any discipline (Business Administration or related fields preferred).
• Language Proficiency: Flawless verbal and written communication in English and Hindi (Knowledge of Gujarati is a strong plus for Ahmedabad).
• Technical Savvy: High proficiency in MS Office Suite (Word, Excel, PowerPoint) and email clients.
• Soft Skills: Outstanding time-management, ability to multitask under pressure, and strict adherence to data confidentiality.