Assistant Administration Executive

Bgreenn Limited; Vadodara; On-site; INR 300,000 - 420,000; Full time

Job summary

Bgreenn Limited in Vadodara, India, is seeking an Executive Administrative Assistant to support day-to-day administration and customer communication for a UK-based company.

The role requires excellent English, professional UK business communication, and strong organisational skills. You will handle emails, calls, scheduling, and liaison with UK customers and teams.

Qualifications

• Excellent English, written and spoken.
• Strong grammar and professional writing.
• Confident communicating with UK customers.
• Understanding of professional UK business communication.
• Excellent time-management and organisational skills.
• Ability to manage multiple tasks independently.
• Reliable, punctual and responsive.
• Good computer and internet skills.
• Previous experience in Administration or Customer Service preferred.

Responsibilities

• Manage and respond to daily emails professionally and promptly.
• Handle customer enquiries via email, WhatsApp and phone.
• Return customer calls and messages when required.
• Communicate professionally with UK customers.
• Follow up with customers, suppliers and contractors.
• Schedule appointments, surveys and installations.
• Maintain accurate customer records and company systems.
• Prepare documents, spreadsheets, quotations and administrative paperwork.
• Monitor incoming enquiries and ensure timely follow-up.
• Assist management with scheduling and diary management.
• Perform data entry and maintain accurate records.
• Liaise with the UK team and provide regular updates.
• Support general administrative and operational activities.

Skills

Excellent English

Written communication

Organisational skills

Time management

Multitasking

Reliability

Microsoft Office

Google Workspace

WhatsApp

Spreadsheets

Communication skills

Administration experience

Tools

Microsoft Office

Google Workspace

WhatsApp

Spreadsheets

Job description

WE ARE HIRING Executive Administrative Assistant

Location: Vadodara,India

Employment Type: Full-time

Working With: UK-Based Company

Working Hours: 11:30 AM - 8:30 PM

We are looking for a professional, organised and proactive Personal Assistant based in India to support the day-to-day administration and customer communication of our UK-based company.

This is a customer-facing administrative role, so excellent written and spoken English, professionalism and strong organisational skills are essential.

Key Responsibilities

• Manage and respond to daily emails professionally and promptly
• Handle customer enquiries via email, WhatsApp and phone
• Return customer calls and messages when required
• Communicate professionally with UK customers
• Follow up with customers, suppliers and contractors
• Schedule appointments, surveys and installations
• Maintain accurate customer records and company systems
• Prepare documents, spreadsheets, quotations and administrative paperwork
• Monitor incoming enquiries and ensure timely follow-up
• Assist management with scheduling and diary management
• Perform data entry and maintain accurate records
• Liaise with the UK team and provide regular updates
• Support general administrative and operational activities

Essential Requirements

Excellent English - written and spoken

Strong grammar, spelling and written communication

Confident communicating with UK customers

Understanding of professional UK business communication

Excellent organisational and time-management skills

Strong attention to detail

Ability to manage multiple tasks independently

Reliable, punctual and responsive

Good knowledge of Microsoft Office / Google Workspace / WhatsApp / Spreadsheets

Good computer and internet skills

Previous experience in Administration, Customer Service or Personal Assistance is preferred

Ideal Candidate

Professional Trustworthy Organised Proactive Detail-Oriented Customer-Focused

You should be comfortable working independently, following instructions quickly and managing multiple tasks in a fast-paced environment.

If you have excellent English communication skills and enjoy working with customers and a UK-based team, we would love to hear from you.