Administrative Assistant

Quantum Integrators; Hyderabad; On-site; INR 300,000 - 600,000; Full time

Job summary

Quantum Integrators in Hyderabad is seeking an Administrative Assistant to provide day-to-day support to the team. The role demands detail orientation, strong communication, and excellent MS Office skills to manage schedules, documents, and correspondence.

You will coordinate meetings, prepare reports and presentations, handle travel arrangements, and maintain organized files while handling confidential information with discretion. A collaborative, proactive attitude is essential.

Qualifications

• 2–5 years of experience in Administrative roles.
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Manage calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including meeting invites, agendas, and follow-ups.
• Handle emails, correspondence, and routine administrative communications.
• Prepare and maintain documents, reports, presentations, spreadsheets, and records.
• Perform accurate data entry and record maintenance.
• Maintain organized physical and electronic files and documentation.
• Coordinate travel arrangements, expense reports, and other administrative activities.
• Support office operations, including supplies, vendors, and administrative requests.
• Follow up on pending tasks and coordinate with internal teams to ensure timely completion.
• Handle confidential information with professionalism and discretion.
• Provide general administrative support to managers and team members.

Skills

MS Office

Written & Verbal Communication

Time Management

Multitasking

Detail Orientation

Team Collaboration

Job description

We are looking for a detail-oriented and organized Administrative Assistant to provide day-to-day administrative and operational support to the team. The ideal candidate should have strong communication, coordination, documentation, and organizational skills, along with good proficiency in MS Office.

Key Responsibilities

• Manage calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including meeting invites, agendas, and follow-ups.
• Handle emails, correspondence, and routine administrative communications.
• Prepare and maintain documents, reports, presentations, spreadsheets, and records.
• Perform accurate data entry and record maintenance.
• Maintain organized physical and electronic files and documentation.
• Coordinate travel arrangements, expense reports, and other administrative activities as required.
• Support office operations, including supplies, vendors, and administrative requests.
• Follow up on pending tasks and coordinate with internal teams to ensure timely completion.
• Handle confidential information with professionalism and discretion.
• Provide general administrative support to managers and team members.

Required Qualifications

• 2–5 years of experience in Administrative Assistant, Office Administration, Administrative Coordinator, or similar roles.
• Strong proficiency in MS Office, particularly Excel, Word, PowerPoint, and Outlook.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.
• Good coordination and follow-up skills.
• Ability to work independently as well as collaboratively with teams.

Preferred Skills

• Experience with calendar and meeting management.
• Experience handling travel arrangements and expense management.
• Familiarity with document management and collaboration tools.
• Experience supporting managers or senior leadership is an advantage.