Administration Specialist

Alfa Laval Mid Europe GmbH; Satara; On-site; INR 400,000 - 650,000; Full time

Job summary

Alfa Laval in Satara is seeking an Administration Specialist to oversee all administrative functions for Satara Plant, Sirwal, Panchgani holiday home and rented warehouse. You will support business objectives and ensure compliant operations.

You will lead facilities management, security, vendor relations, budgets, and record-keeping, contributing to a safe, efficient workplace and strong stakeholder collaboration.

Qualifications

• Bachelor’s degree in business administration, management or related field.
• 7+ years of administrative experience, preferably in manufacturing or industrial settings.
• Strong leadership, organizational and communication skills.
• Proficiency in MS Office and facility management systems.
• Knowledge of statutory compliance, safety and labor laws.
• Problem-solving attitude and ability to handle emergencies.
• Marathi language knowledge is helpful for local communication.
• Good English — verbal and written communication required.

Responsibilities

• Oversee daily administrative operations including facility management, office supplies and vendor management.
• Manage security, housekeeping, canteen and cafeteria services for a safe workplace.
• Oversee physical security systems and conduct risk assessments.
• Manage budgets for administrative expenses and optimize costs.
• Ensure compliance with policies, regulations and safety standards.
• Liaise with government authorities and service providers as required.
• Support HR in employee engagement and welfare initiatives.
• Maintain records, contracts and documentation for audits and controls.
• Implement process improvements for efficiency and service quality.
• Manage holiday homes and warehouse operations, including upkeep and compliance.
• Own garden management.

Skills

Leadership

Organizational skills

Communication skills

MS Office

Facility management

Vendor management

Compliance awareness

Emergency handling

Marathi language

English proficiency

Education

Bachelor’s degree in business administration

Management or related field

Tools

MS Office

Job description

Administration Specialist - Satara

As the Administration Specialist, you will oversee and manage all administrative functions of Satara Plant, Sirwal, Panchgani holiday home & rented warehouse to ensure smooth operations of business. You will play a key role in supporting business objectives, maintaining compliance, and fostering a productive work environment.

About the Company:

In Alfa Laval, we are every single day contributing to a more sustainable future for our planet through engineering innovation. Our global team designs and implements the refining, recycling and purifying process that allow our customers to be better themselves. You will find our work in leading applications for water purification, clean energy, food production, waste processing, pharmaceutical development and much more. The people of Alfa Laval enjoy the freedom to pursue ideas and the resources to see those ideas to become reality, in an environment that welcomes drive, courage and diversity. The result is a company where we all can be very proud of what we do. Our core competencies are in the areas of heat transfer separation, and fluid handling. We are dedicated to optimizing the performance of our customers' processes. our world-class technologies, our systems, equipment, and services must create solutions that help our customers stay ahead. Please feel free to peruse our website www.alfalaval.com.

Key Responsibilities in this role:

• Supervise and coordinate daily administrative operations, including facility management, office supplies, and vendor management.
• Oversee security, housekeeping, Canteen, and cafeteria services to ensure a safe and efficient workplace.
• Manage physical security systems (CCTV, access control, alarms) Conduct security risk assessments and recommend mitigation strategies.
• Manage budgets for administrative expenses and optimize cost control.
• Ensure compliance with company policies, statutory regulations, and safety standards with all admin related services.
• Liaise with government authorities, local bodies, and service providers as required.
• Support HR in employee engagement activities, and welfare initiatives.
• Maintain records, contracts, and documentation for audits and internal controls.
• Implement process improvements for enhanced efficiency and service quality.
• Manage holiday homes, ensure proper maintenance, booking, and employee welfare.
• Administer warehouse operations, including upkeep and compliance.
• Own Garden Management.

Qualifications & Skills:

• Bachelor’s degree in business administration, Management, or related field.
• 7+ years of experience in administration, preferably in a manufacturing or industrial environment.
• Strong leadership, organizational, and communication skills.
• Proficiency in MS Office and facility management systems.
• Knowledge of statutory compliance, safety, and labor laws.
• Problem-solving attitude and ability to handle emergencies.
• Knowledge of Marathi (as language of communication) will be helpful.
• Good English - verbal & written communication is required.

Skills: Good written and spoken English. Leadership and management skills. Good communication and networking skills. Cross-cultural awareness.

Attitude: Open and globalized mind-set. Organized and structured approach. Team player and responsible for others. Able to motivate and commit other people, has an authority. Makes decisions, meet goals and helps other to meet their goals.

Service and customer orientation Motivation: Is driven by daily work in close contact with the team members and other stakeholders, and by delivering high-quality engineering solutions to both customers´ satisfaction and to Alfa Laval´s profitability.

Why should you apply:

We offer you an interesting and challenging position in an open and friendly environment where we help each other to develop and create value for our customers. Exciting place to build a global network with different nationalities to mingle and to learn. Your work will have a true impact on Alfa Laval’s future success, you will be learning new things every day.

Note:

We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games. Every day, we get opportunities to make a positive impact - on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping. As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too. Meet our dedicated people who always go the extra mile.