Administration Officer

Podar Education Network; Modasa, Godhra, Katni; On-site; INR 550,000 - 850,000; Full time

Job summary

Podar Education Network invites applications for an Administrative Officer to oversee cross-functional administrative duties across our schools, from preschool through higher classes across multiple locations in India.

The role ensures a safe, productive learning environment and deft handling of stakeholders, with responsibilities spanning facilities, records, transport, canteen, procurement, and liaison with government and external agencies.

Qualifications

• Proven experience as a School Administrator.
• Knowledge of administrative processes of schools.
• Outstanding organizational ability.
• Good in English communication and IT skills.
• Experience coordinating with diverse stakeholders.
• Willingness to manage multiple responsibilities across departments.

Responsibilities

• Assist Principal and General Manager in cross-functional administrative duties.
• Handling queries and grievances of parents.
• Managing infrastructure facilities, cleanliness, safety and hygiene.
• Maintenance of school records.
• Managing canteen facilities.
• Managing complete gamut of books & stationery, purchase / procurement & distribution.
• Management of the complete Transport department & related gamut.
• Liaison with Government / External Agencies, Organizations & Neighboring Societies.
• Facilities Management & General Administration.
• Management of School Infrastructure & assets.
• Administrative arrangements of school programmes, Annual Excursions, Field Visits, Meetings (within the school & with external agencies).
• Supervision of Housekeeping.
• Supervision of Security.
• Managing Essential services like water, electricity, etc.
• Manage budgets, logistics and events or meetings.
• Coordinating with Accountant for the Fees Recovery.
• U DISE - Online & Offline school registration.
• School registration for RTE and RTE admission process.
• Ensure all resources related to school are maintained by staff and effectively utilized.
• Conducting & arranging Trainings & Orientations of admin, HSK, Security, Transport etc teams.
• Periodic assessments of stock & other records maintained at the school.
• Work closely in coordination with different departments like

Skills

Organizational skills

English communication

IT skills

Problem-solving

Decision-making

Flexibility

Education

Bachelor's/Equivalent in Education or related field

Post-graduate degree desirable

Job description

JOB TITLE:

Administrative Officer

DEPARTMENT

Administration

LOCATION

Katni (Madhya Pradesh), Modasa, Godhra, Bharuch (Gujarat)

REPORTING TO

Administratively Reporting Principal

Functionally Reporting - Admin Manager or GM/AGM (Administration) in the Region or at Head Office

PURPOSE OF JOB To oversee the INTERNAL AND EXTERNAL CROSS FUNCTIONAL administrative duties at schools from preschool through higher classes. Administrative officer ensures a safe and productive learning environment for the students and faculty AND DEFT HANDLING OF STAKEHOLDERS at their institution.

KEY RESPONSIBILITIES:

• Assist Principal and General Manager in carrying out cross functional administrative duties (with reference to PIS & PJK).
• Handling queries/grievances of parents.
• Managing physical infrastructure facilities, cleanliness, hygiene, safety.
• Maintenance of school records.
• Managing Canteen facilities.
• Managing complete gamut of Books & Stationery, purchase / procurement & distribution.
• Management of the complete Transport department & related gamut.
• Liaison with various Government / External Agencies, Organizations & Neighboring Societies.
• Facilities Management & General Administration.
• Management of School Infrastructure & assets.
• Administrative arrangements of various school programmes, Annual Excursions, Field Visits, Meetings (within the school & with external agencies)
• Supervision of Housekeeping.
• Supervision of Security.
• Managing Essential services like water, electricity, etc.
• Manage budgets, logistics and events or meetings
• Coordinating with Accountant for the Fees Recovery.
• U Dise - Online & Offline school registration.
• School registration for RTE and RTE admission process.
• Ensure all the resources related to school to be maintained by the staff assigned and effectively utilization of the resources by the staff.
• Conducting & arranging Trainings & Orientations of the admin, HSK, Security, Transport etc teams.
• Periodic assessments of the stock & other records maintained at the school.
• Work closely in coordination with different departments like

Business Development

• Hobby Department.
• Purchase Department,
• Maintenance Services,
• Medical / First Aid facilities,
• Fire Fighting Arrangements,
• All activities in school complex,
• Transport Department for scheduling as per requirement.
• Degree in Education or similar field; post-graduate degree is a plus.
• Proven experience as a School Administrator.
• Knowledge of administrative processes of schools.
• Outstanding organizational ability.
• Problem-solving and conflict resolution skills.
• Good in English Communication skills & IT Skills.
• To upgrade oneself technically and technologically from time to time
• Good judgment and decision-making aptitude.
• Preferably from Ex- Defense background
• Flexible and agile

KEY CUSTOMERS:

Internal/External

• Principals/GMs/HODs
• Departmental heads
• Other stakeholders.
• Inter Department.
• External Vendors