Administration Manager

Sar Transport Systems; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

SAR Transport is seeking a disciplined Manager – Administration & Facilities to oversee the company’s office administration, facilities, workplace management and vendor coordination from its Mumbai office. The role requires strong discipline and hands-on execution in a defence-oriented environment.

The ideal candidate will possess experience in administration, logistics, facilities, infrastructure, manpower management or related operations and can independently drive end-to-end administrative

Qualifications

• Ex-Defence / Retired Defence personnel preferred.
• Experience in administration, logistics, facilities, infrastructure, manpower, stores, procurement or similar functions.
• Strong leadership, discipline and organisational skills.
• Excellent coordination and vendor management capabilities.
• Ability to independently manage multiple administrative activities and teams.
• Good communication and interpersonal skills.
• MS Office, particularly Excel and documentation.

Responsibilities

• Oversee day-to-day office administration and facility operations.
• Manage housekeeping, security, maintenance, pantry, pest control and electrical, HVAC and plumbing services.
• Coordinate vendors and service providers, including contracts, AMCs and renewals.
• Verify vendor bills and coordinate with Finance for payments.
• Monitor administrative expenses and look for cost optimisation.
• Supervise admin staff and ensure workplace safety and cleanliness.

Skills

Leadership

Coordination

Vendor management

Discipline

Job description

Manager Administration & Facilities

Company: SAR Transport
Location: Ghatkopar West, Mumbai
Function: Administration & Facilities
Experience: 7–15 years

Preferred Background: Ex-Defence / Retired Defence Personnel

About the Role:

SAR Transport is looking for a disciplined, experienced and hands-on Manager – Administration & Facilities to manage the company's overall office administration, facilities, workplace management, vendor coordination and day-to-day administrative operations.

The ideal candidate will be from a Defence background, with experience in administration, logistics, facilities, infrastructure, manpower management or related operational responsibilities. Candidates with strong corporate administration experience may also be considered.

The role requires a highly organised individual with strong discipline, ownership, planning, coordination and execution skills who can independently manage the complete administration function.

Key Responsibilities

• Manage overall day-to-day office administration and facility operations.
• Oversee housekeeping, security, maintenance, pantry, pest control, electrical, plumbing, HVAC, carpentry and other facility services.
• Manage and coordinate vendors and service providers, including negotiations, service quality, contracts, AMCs and renewals.
• Verify and process vendor bills, quotations and invoices, coordinating with Finance for timely payments.
• Monitor administrative expenses, budgets and opportunities for cost optimisation.
• Supervise housekeeping, security, drivers, office support staff and other administrative personnel.
• Ensure high standards of cleanliness, hygiene, workplace discipline and safety.
• Manage office supplies, stationery, pantry requirements, courier, transportation, parking, visitor management and other administrative requirements.
• Coordinate arrangements for senior management visits, meetings, events and employee activities.
• Maintain records of office assets, equipment, contracts, AMCs, licenses and other facility documentation.
• Coordinate with building management and external agencies for repairs, maintenance and infrastructure requirements.
• Ensure appropriate fire safety, emergency preparedness and workplace security.
• Identify administrative and facility-related issues proactively and ensure timely resolution.
• Work closely with HR, Finance, IT, business teams and senior management to ensure smooth workplace operations.

Desired Candidate Profile

• Ex-Defence / Retired Defence personnel preferred.
• Candidates from the Army, Navy or Air Force with strong administrative or operational exposure are encouraged to apply.
• Experience in unit/station administration, logistics, facilities, infrastructure, manpower, stores, procurement or similar functions will be an advantage.
• Strong leadership, discipline and organisational skills.
• Excellent coordination and vendor management capabilities.
• Hands-on, proactive and solution-oriented approach.
• Ability to independently manage multiple administrative activities and teams.
• Good communication and interpersonal skills.
• Comfortable working in a professional corporate environment.
• Proficiency in MS Office, particularly Excel and documentation.

Key Competencies

Administration | Facility Management | Vendor Management | Leadership | Discipline | Cost Control | Coordination | Problem Solving | Execution | Stakeholder Management

Location

Ghatkopar West, Mumbai

Candidates should be comfortable commuting to the Ghatkopar West office on a daily basis.