Administration Head

AnandRathi; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

AnandRathi invites applications for an Assistant/ Deputy Manager Infrastructure & Administration to support infrastructure and administration activities at our Mumbai corporate office. You will drive branch setup, relocation, facility management, vendor coordination, and day-to-day administration operations.

The role requires 5–6 years in administration, infrastructure, facilities, or real estate, with hands-on experience in branch/office setup, procurement, budgeting, and cost control.

Qualifications

• 5–6 years of experience in Administration, Infrastructure, Facilities, Real Estate, or a similar role.
• Hands-on experience in branch/office setup, relocation, renovation, facility management, and vendor coordination.
• Experience in NBFC, Banking, BFSI, Retail, or other multi-location organisations will be preferred.
• Good understanding of vendor management, procurement, budgeting, and cost control.
• Strong coordination and stakeholder management skills.
• Good communication and negotiation skills.
• Should be comfortable with field visits and travelling across locations.

Responsibilities

• Support new branch/office setup, relocation, renovation, expansion, and closure activities.
• Coordinate with landlords, contractors, vendors, architects, and internal stakeholders for infrastructure-related requirements.
• Support site visits, site readiness, space planning, and office setup activities.
• Coordinate day-to-day facility management, housekeeping, security, maintenance, and other administration services.
• Manage and coordinate with vendors and service providers, including quotations, negotiations, work orders, renewals, and performance tracking.
• Support procurement of office furniture, fixtures, equipment, and other infrastructure requirements.
• Maintain records of office assets, inventory, AMC contracts, leases, and vendor agreements.
• Track infrastructure and administration expenses and support budget monitoring and cost control.
• Ensure offices/branches comply with applicable safety, statutory, and administration requirements.
• Coordinate with HR, IT, Finance, Business, and Operations for branch/office-related requirements.
• Prepare and maintain MIS, trackers, project status reports, expense reports, and vendor-related reports.
• Conduct regular follow-ups with vendors and stakeholders to ensure timely completion of infrastructure activities.
• Travel to different locations as required for branch setup, inspection, renovation, and other infrastructure-related activities.

Skills

Branch/Office setup

Vendor coordination

Facility management

Budgeting & cost control

Stakeholder management

Negotiation skills

Travel readiness

Job description

We are looking for a Assistant/ Deputy Manager Infrastructure & Administration to support infrastructure and administration activities, including branch setup, relocation, facility management, vendor coordination, and day-to-day administration operations.

Position: AM/DM – Administration & Infrastructure
Experience: 5–6 Years
Location: Mumbai – Corporate Office
Budget: 6–8 LPA (Maximum)
Industry: NBFC / Banking / BFSI preferred

Key Responsibilities

• Support new branch/office setup, relocation, renovation, expansion, and closure activities.
• Coordinate with landlords, contractors, vendors, architects, and internal stakeholders for infrastructure-related requirements.
• Support site visits, site readiness, space planning, and office setup activities.
• Coordinate day-to-day facility management, housekeeping, security, maintenance, and other administration services.
• Manage and coordinate with vendors and service providers, including quotations, negotiations, work orders, renewals, and performance tracking.
• Support procurement of office furniture, fixtures, equipment, and other infrastructure requirements.
• Maintain records of office assets, inventory, AMC contracts, leases, and vendor agreements.
• Track infrastructure and administration expenses and support budget monitoring and cost control.
• Ensure offices/branches comply with applicable safety, statutory, and administration requirements.
• Coordinate with internal teams such as HR, IT, Finance, Business, and Operations for branch/office-related requirements.
• Prepare and maintain MIS, trackers, project status reports, expense reports, and vendor-related reports.
• Conduct regular follow-ups with vendors and stakeholders to ensure timely completion of infrastructure activities.
• Travel to different locations as required for branch setup, inspection, renovation, and other infrastructure-related activities.

Ideal Candidate

• 5–6 years of experience in Administration, Infrastructure, Facilities, Real Estate, or a similar role.
• Hands-on experience in branch/office setup, relocation, renovation, facility management, and vendor coordination.
• Experience in NBFC, Banking, BFSI, Retail, or other multi-location organisations will be preferred.
• Good understanding of vendor management, procurement, budgeting, and cost control.
• Strong coordination and stakeholder management skills.
• Good communication and negotiation skills.
• Should be comfortable with field visits and travelling across locations as required.