Administration Head

National Institute Of Value Education; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

National Institute Of Value Education seeks an experienced operations and facilities leader to oversee admin workflows, space planning, safety, and vendor management across multiple locations.

You will manage procurement, budget tracking, and compliance with labor laws, environmental and safety standards while guiding a team to deliver reliable support services and events.

Responsibilities

• Oversee daily administrative workflows, office logistics, maintenance, and facility operations across all locations.
• Manage space planning, office layout, infrastructure upkeep, and workplace safety standards.
• Supervise support services including housekeeping, security, cafeteria, vendor management, and transportation/fleet operations.
• Implement disaster recovery, emergency response, and physical security protocols.
• Source, negotiate, and manage contracts with external service providers, suppliers, and contractors to ensure cost-effectiveness and quality.
• Oversee inventory management for office equipment, supplies, and stationary.
• Conduct regular vendor performance evaluations and SLA audits.
• Prepare, manage, and monitor the annual administrative budget, tracking operational expenditures against forecasts.
• Identify cost-saving opportunities and optimize administrative resource allocation without compromising service quality.
• Approve and process administrative invoices, petty cash, and vendor payments in coordination with Finance.
• Ensure compliance with local labor laws, statutory regulations, environmental standards, and safety norms (e.g., OSHA, fire safety).
• Draft, update, and enforce internal administrative policies and standard operating procedures (SOPs).
• Liaise with government bodies, municipal authorities, and regulatory agencies as required.
• Direct and mentor the administrative team, front desk staff, and facilities personnel to foster high operational efficiency.
• Act as the primary point of contact for internal departments to address administrative requests and operational issues.
• Coordinate cross-functional support for company-wide events, conferences, and executive visits.

Job description

1. Operations & Facility Management

• Oversee daily administrative workflows, office logistics, maintenance, and facility operations across all locations.
• Manage space planning, office layout, infrastructure upkeep, and workplace safety standards.
• Supervise support services including housekeeping, security, cafeteria, vendor management, and transportation/fleet operations.
• Implement disaster recovery, emergency response, and physical security protocols.

2. Procurement & Vendor Management

• Source, negotiate, and manage contracts with external service providers, suppliers, and contractors to ensure cost-effectiveness and quality.
• Oversee inventory management for office equipment, supplies, and stationary.
• Conduct regular vendor performance evaluations and SLA audits.

3. Financial & Budgetary Control

• Prepare, manage, and monitor the annual administrative budget, tracking operational expenditures against forecasts.
• Identify cost-saving opportunities and optimize administrative resource allocation without compromising service quality.
• Approve and process administrative invoices, petty cash, and vendor payments in coordination with Finance.

4. Compliance, Risk & Governance

• Ensure compliance with local labor laws, statutory regulations, environmental standards, and safety norms (e.g., OSHA, fire safety).
• Draft, update, and enforce internal administrative policies and standard operating procedures (SOPs).
• Liaise with government bodies, municipal authorities, and regulatory agencies as required.

5. Team Leadership & Stakeholder Management

• Direct and mentor the administrative team, front desk staff, and facilities personnel to foster high operational efficiency.
• Act as the primary point of contact for internal departments to address administrative requests and operational issues.
• Coordinate cross-functional support for company-wide events, conferences, and executive visits.Role & responsibilities

Preferred candidate profile

People who served in the Defence.