Administration-Facilities

Photon; Bengaluru; On-site; INR 1,000,000 - 1,500,000; Full time

Job summary

A leading IT services company in Bengaluru is seeking a Senior Manager for Facilities and Procurement. This role involves managing multiple teams, conducting facility audits, and ensuring compliance with safety standards. The ideal candidate should have substantial experience in facility management and team coordination, providing essential logistical support for the organization.

Qualifications

• Experience in managing housekeeping, technical, and security teams.
• Understanding of financial processes for accounts payables and receivables.
• Proven ability to conduct facility audits and safety training.

Responsibilities

• Maintain teams for housekeeping, security, and transportation.
• Audit and certify vendor bills coordinating with accounts.
• Train staff on safety and operational procedures.

Skills

Facility management

Team coordination

Auditing and compliance

Logistical support

Employee training

Job description

Responsibilities

• Maintaining Facility team (Housekeeping Team, Technical Team, Security Team, Transport Team)
• Maintaining Check List / meeting schedule / Cleaning / Employee requirement
• Checking and certifying vendor bills, coordinating with Accounts Dept for Account Payables
• Maintaining attendance, leave records of the facility team employees, submitting payroll details
• Coordinating with Finance & Sales department on Accounts Receivables and follow up
• Office Maintenance, Housekeeping, Security’s and other responsibilities
• Carrying out regular site audits and inspections to identify any areas that need repairing
• Organizing the security and general administrative services of the building
• Conducting regular facility audits for safety and compliance
• Providing feedback, training, and guidance to junior staff & Supervisors
• Coordinating and facilitating work flow
• Handling day to day Facility & Manpower Management
• Providing feedback & training about Work & Cleaning chemical (Taski Chemicals dish wash Chemical)
• Daily audit of cleaning activities in the campus and follow up for closure for open points
• Monthly review of HK machinery usage
• Monitored day to day operations, security, events, installation and sale activity
• Direct activities related to day-to-day scheduling (Employee roster), routing, deploying and tracking Transport Vehicles
• Ensuring safety first for women & physically challenged staffs until they reach safely to residences
• Background verification of drivers by third party agencies
• Making random checkup about vehicle fitted with safety equipment’s & Medical Kit and statutory documents
• Plan, organize and manage the work of subordinate staff to ensure that the transport is accomplished in a manner consistent with organizational requirements
• Prepare management recommendations, such as proposed fee and tariff increases or schedule changes
• Conduct employee training sessions on subjects such as Safety, Discipline & employee orientation, quality improvement in Transportation
• Participate in union contract negotiations and settlements of grievances
• Serve as contact persons for client & vendors related to transport facility
• Catering to the organization’s need for all kind of vehicle bookings as and when required
• Liaison with various departments for providing logistical support for seminars, meetings and corporate events
• Maintaining and monitoring travel MIS, publishing reports on monthly basis to senior management and department heads

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management and Manufacturing

Industries

• IT Services and IT Consulting

Senior Manager, Facilities and Procurement