Administration Executive (off-roll)

vivo; Gurugram District; On-site; INR 100,000 - 167,000; Full time

Job summary

vivo in Gurugram is looking for an Admin Operations & Facilities Intern to support day-to-day administration, office setup, relocation activities, and vendor coordination. You will work with the Facilities team to ensure a smooth go-live of the new office and help maintain an organized, efficient workplace.

Responsibilities include asset tagging, inventory checks, maintaining records of furniture and equipment, coordinating housekeeping, security, pantry, and maintenance, and assisting in

Qualifications

• Graduated from a recognised university.

Responsibilities

• Support the Admin & Facility team in the successful setup, operational readiness, and go-live of the new office.
• Coordinate with internal stakeholders and vendors for housekeeping, security, pantry, maintenance, logistics, and other facility-related activities.
• Prepare and maintain detailed records of furniture, assets, equipment, and materials to be relocated from the existing office to the new office.
• Assist in planning, tracking, and monitoring office shifting activities to ensure safe, timely, and accurate movement of all materials.
• Support asset tagging, inventory verification, stock reconciliation, and handover during the relocation process.
• Assist in workstation setup, employee seating arrangements, access cards, signage, and other pre-go-live requirements.
• Coordinate with vendors to track closure of punch points, service requests, and preventive maintenance activities before and after office go-live.
• Maintain records of housekeeping consumables, stationery, pantry supplies, and other operational inventories.
• Support documentation and progress tracking for office setup and relocation activities.
• Perform other administrative and facility management tasks assigned by the reporting manager to ensure smooth project execution and business continuity.

Skills

Good communication

Interpersonal skills

Organizational skills

Multitasking

Education

Graduated from a recognised university

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

About the Role

We are looking for a proactive and detail-oriented Admin Operations & Facilities Intern to support the day-to-day administration and facility management activities. This internship offers hands-on exposure to office administration, vendor coordination, workplace operations, and employee support while developing practical business skills.

Key Responsibilities

• Support the Admin & Facility team in the successful setup, operational readiness, and go-live of the new office.
• Coordinate with internal stakeholders and vendors for housekeeping, security, pantry, maintenance, logistics, and other facility-related activities.
• Prepare and maintain detailed records of furniture, assets, equipment, and materials to be relocated from the existing office to the new office.
• Assist in planning, tracking, and monitoring office shifting activities to ensure safe, timely, and accurate movement of all materials.
• Support asset tagging, inventory verification, stock reconciliation, and handover during the relocation process.
• Assist in workstation setup, employee seating arrangements, access cards, signage, and other pre-go-live requirements.
• Coordinate with vendors to track closure of punch points, service requests, and preventive maintenance activities before and after office go-live.
• Maintain records of housekeeping consumables, stationery, pantry supplies, and other operational inventories.
• Support documentation and progress tracking for office setup and relocation activities.
• Perform other administrative and facility management tasks assigned by the reporting manager to ensure smooth project execution and business continuity.

Eligibility

• Graduated from a recognised university .

Required Skills

• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Goods in Microsoft Excel, Word, and PowerPoint.
• Ability to work independently and collaboratively.
• Positive attitude with willingness to learn.