Administration Executive

Shinsung Petrochemical; Thiruvallur District; On-site; INR 240,000 - 360,000; Full time

Job summary

Shinsung Petrochemical in Tamil Nadu seeks a Female General Administration Executive to support day-to-day admin activities, asset management, stationery procurement, vendor coordination, documentation, and office operations.

The role requires 1–3 years of experience (as stated in the summary) and emphasizes organization, confidentiality, and cross-department coordination to ensure smooth office functioning in Gummidipoondi.

Qualifications

• Degree or equivalent as stated in the ad.
• Asset management and asset register maintenance knowledge.
• Vendor coordination and procurement processes.
• MS Office proficiency (Excel/Word).

Responsibilities

• Manage day-to-day general administration activities and office requirements.
• Maintain asset records and asset register.
• Handle stationery purchase and inventory control.
• Coordinate with vendors for office supplies and maintenance.
• Prepare purchase requests, quotes, orders, and related docs.
• Produce basic MIS and administrative status reports.
• Ensure smooth functioning of daily office administration.

Skills

Asset Management

Asset Register maintenance

Stationery Purchase

Inventory Management

Vendor coordination

Documentation

Purchase procedures

Invoice verification

MS Excel

MS Word

Time-management

Confidentiality

Communication

Interpersonal skills

Education

Any Degree / B.Com / BBA / BA

Tools

MS Excel

MS Word

Job description

Role & responsibilities:

General Administration Executive

Position: General Administration Executive
Department: General Administration / Administration
Experience: 13 Years
Gender: Female
Qualification: Any Degree / B.Com / BBA / BA or equivalent
Location: Gummidipoondi
Employment Type: Full-Time

Job Summary

We are looking for a responsible and organized Female General Administration Executive with 1–3 years of experience to support day-to-day administrative activities, asset management, stationery procurement, vendor coordination, documentation, and office operations.

Key Responsibilities

• Manage day-to-day general administration activities and office requirements.
• Maintain records of company assets, including allocation, movement, maintenance, and return of assets.
• Maintain and update the Asset Register and ensure proper documentation.
• Handle stationery purchase, stock monitoring, issue records, and inventory control.
• Coordinate with vendors for stationery, office supplies, maintenance, and other administrative requirements.
• Prepare purchase requests, quotations, purchase orders, and related documentation as required.
• Monitor stationery and office consumable stock levels and arrange timely replenishment.
• Maintain proper administrative files, records, bills, invoices, and supporting documents.
• Coordinate office maintenance, housekeeping, security, transportation, and other facility-related activities.
• Support employee requirements related to ID cards, office facilities, uniforms, and other administration matters.
• Follow up on pending administrative purchases, services, and maintenance activities.
• Prepare basic MIS reports and administrative status reports.
• Ensure smooth functioning of daily office administration activities.

Required Skills

• Good knowledge of Asset Management and Asset Register maintenance.
• Knowledge of Stationery Purchase and Inventory Management.
• Vendor coordination and negotiation skills.
• Good documentation and record-maintenance skills.
• Basic knowledge of purchase procedures and invoice verification.
• Good communication and interpersonal skills.
• MS Office skills, especially MS Excel and MS Word.
• Good organizational and time-management skills.
• Ability to coordinate with multiple departments.
• Attention to detail and follow-up skills.
• Professional attitude and ability to maintain confidentiality.

Preferred Candidate Profile

• Female candidate with 1–2 years of experience in General Administration / Office Administration.
• Candidates with experience in asset tracking, stationery procurement, vendor coordination, and office administration will be preferred.
• Should be proactive, well-organized, and capable of handling multiple administrative activities independently.