Administration Executive | Nasik

Randstad; Nashik District; On-site; INR 250,000 - 400,000; Full time

Job summary

Randstad India is seeking an Admin Executive for our Nashik Gonde Dumala Factory. The role focuses on day-to-day admin operations, vendor coordination, facility services, travel/guest management, and employee support to ensure a safe, clean, and efficient workplace.

The ideal candidate has 2–3 years of experience in a manufacturing setting, and is comfortable handling multiple tasks across admin, procurement, and compliance while maintaining professional communication with internal teams and

Qualifications

• Any Graduate from a recognized university.
• 2–3 years of experience, preferably in a manufacturing/industrial setup.

Responsibilities

• Oversee admin & facility management: housekeeping, security, transport, canteen, pest control, gardening, courier, water services, vendor performance and admin records.
• Manage factory building upkeep, common areas, and admin infrastructure; coordinate civil, electrical, plumbing, carpentry and repairs via contractors; track preventive maintenance.
• Coordinate with service providers (transport, security, canteen, AMCs, utilities, uniforms, printers, etc.); handle invoice processing and verifications.
• Handle Travel Desk & Guest Logistics: hotel bookings, flight tickets, local cabs, gate passes, reception, hospitality.
• Employee Support & Factory Operations: issue ID/access cards, SIMs, business cards, attendance, events, and material dispatches.
• Documentation & Compliance: prepare sponsorship/visa letters and ensure safety standards and internal policies compliance.

Skills

Verbal communication

Written communication

Vendor management

Negotiation

Multitasking

Independent work

Education

Any Graduate

Tools

MS Office

Job description

Male candidates preffered!

• Role: Admin Executive
• Department: Administration
• Location: Nashik / Gonde Dumala Factory (Nashik-based candidate preferred)
• Qualification: Any Graduate from a recognized university
• Experience: 2 - 3 years (Prior experience in a manufacturing or industrial setup preferred)
• Work Schedule: 6 days per week | General shift only | 8.30 hours per day
• Facilities: Transport and canteen facility as per company policy

Role Purpose

The Admin Executive manages day-to-day administrative operations at the Nashik factory. Key responsibilities include vendor coordination, facility services, travel/guest management, employee support, and building maintenance to maintain a safe, clean, and efficient workplace environment.

Key Responsibilities

• Administration & Facility Management: Oversee housekeeping, security, transport, canteen, pest control, gardening, courier, and drinking water services. Monitor vendor performance, support contract renewals, and maintain admin records.
• Factory Building Maintenance: Manage the upkeep of the factory premises, common areas, and admin infrastructure. Coordinate civil, electrical, plumbing, carpentry, and repair work via contractors, conduct routine inspections, and track preventive maintenance schedules.
• Vendor & Contract Coordination: Coordinate with service providers (transport, security, canteen, AMCs, utilities, uniforms, printers, etc.). Handle invoice processing, work verifications, and performance track-backs.
• Travel Desk & Guest Logistics: Handle hotel bookings, flight tickets, local cabs, gate passes, reception, and hospitality for employees, visitors, and guests.
• Employee Support & Factory Operations: Facilitate ID cards, access cards, SIM cards, business cards, and third-party worker attendance documentation. Assist with employee events (birthdays, training, town halls, factory visits) and marketing material dispatches.
• Documentation & Compliance: Prepare official correspondence (sponsorship/visa support letters) and maintain operational compliance with safety standards and internal policies.

Required Skills & Competencies

• Strong verbal and written communication skills.
• Excellent vendor management, follow-up, and coordination capabilities.
• Negotiation abilities and proactive problem-solving.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Ability to multitask, work independently, and interact professionally with internal teams and external visitors.