Administration Executive

HERITAGE FOODS LIMITED; Sonipat; On-site; INR 600,000 - 1,000,000; Full time

Job summary

HERITAGE FOODS LIMITED is seeking a capable Security & Administrative Manager to oversee plant safety, admin functions, and vendor coordination at its Sonipat facility. The role includes supervising security personnel, managing registers, monitoring CCTV, and ensuring compliance with labour laws and statutory requirements.

You will coordinate with HR, Operations, and Finance, maintain facilities, drive housekeeping standards, and ensure disciplined operations across shifts.

Responsibilities

• Ensure the safety and security of plant premises, employees, visitors and company assets.
• Supervise security guards and security agencies.
• Monitor entry and exit of employees, visitors, vehicles and materials.
• Maintain gate registers, visitor registers and vehicle movement records.
• Ensure proper checking of incoming and outgoing materials.
• Monitor CCTV cameras and conduct regular security inspections.
• Prevent theft, unauthorized entry and other security violations.
• Manage day-to-day administrative activities of the plant.
• Maintain housekeeping, cleanliness and hygiene across the premises.
• Ensure proper maintenance of office buildings, plant infrastructure and facilities.
• Manage canteen, drinking water, sanitation and other employee facilities.
• Coordinate repairs and maintenance of electrical, plumbing and other infrastructure.
• Monitor office stationery and administrative consumables.
• Monitor attendance and deployment of security guards.
• Ensure adequate security manpower across all shifts.
• Coordinate with housekeeping, canteen and other service vendors.
• Verify vendor manpower deployment and attendance.
• Monitor overtime and duty rosters of security personnel.
• Ensure compliance with applicable labour laws and statutory requirements related to outsourced services.
• Verify security agency licences and agreements.
• Ensure timely submission of PF, ESIC and other statutory documents by contractors.
• Maintain records of security personnel and contractor employees.
• Coordinate during labour inspections, audits and statutory visits.
• Ensure fire extinguishers and firefighting equipment are available and functional.
• Coordinate fire drills and emergency evacuation exercises.
• Ensure emergency contact numbers are displayed.
• Coordinate with EHS and Plant Operations during accidents and emergencies.
• Monitor safety practices within the premises.
• Coordinate with security, housekeeping, transport and other service providers.
• Verify vendor bills against actual manpower deployment and services.
• Monitor administrative expenses and control unnecessary expenditure.
• Manage petty cash/imprest and maintain supporting bills.
• Ensure timely renewal of vendor agreements and service contracts.
• Ensure compliance with company rules and administrative policies.
• Monitor employee and visitor discipline within the premises.
• Coordinate with HR, Plant Head, Operations, Finance and Security agencies.
• Report incidents, security breaches and administrative issues to management.
• Maintain proper documentation and submit periodic MIS reports.

Skills

Security Management

Administrative Oversight

Manpower Planning

Vendor Coordination

Job description

Security Management

• Ensure the safety and security of plant premises, employees, visitors and company assets.
• Supervise security guards and security agencies.
• Monitor entry and exit of employees, visitors, vehicles and materials.
• Maintain gate registers, visitor registers and vehicle movement records.
• Ensure proper checking of incoming and outgoing materials.
• Monitor CCTV cameras and conduct regular security inspections.
• Prevent theft, unauthorized entry and other security violations.

2. Administrative Management

• Manage day-to-day administrative activities of the plant.
• Maintain housekeeping, cleanliness and hygiene across the premises.
• Ensure proper maintenance of office buildings, plant infrastructure and facilities.
• Manage canteen, drinking water, sanitation and other employee facilities.
• Coordinate repairs and maintenance of electrical, plumbing and other infrastructure.
• Monitor office stationery and administrative consumables.

3. Manpower & Agency Management

• Monitor attendance and deployment of security guards.
• Ensure adequate security manpower across all shifts.
• Coordinate with housekeeping, canteen and other service vendors.
• Verify vendor manpower deployment and attendance.
• Monitor overtime and duty rosters of security personnel.

4. Statutory & Compliance Management

• Ensure compliance with applicable labour laws and statutory requirements related to outsourced services.
• Verify security agency licences and agreements.
• Ensure timely submission of PF, ESIC and other statutory documents by contractors.
• Maintain records of security personnel and contractor employees.
• Coordinate during labour inspections, audits and statutory visits.

5. Safety & Emergency Management

• Ensure fire extinguishers and firefighting equipment are available and functional.
• Coordinate fire drills and emergency evacuation exercises.
• Ensure emergency contact numbers are displayed.
• Coordinate with EHS and Plant Operations during accidents and emergencies.
• Monitor safety practices within the premises.

6. Vendor & Expense Management

• Coordinate with security, housekeeping, transport and other service providers.
• Verify vendor bills against actual manpower deployment and services.
• Monitor administrative expenses and control unnecessary expenditure.
• Manage petty cash/imprest and maintain supporting bills.
• Ensure timely renewal of vendor agreements and service contracts.

7. Discipline & Coordination

• Ensure compliance with company rules and administrative policies.
• Monitor employee and visitor discipline within the premises.
• Coordinate with HR, Plant Head, Operations, Finance and Security agencies.
• Report incidents, security breaches and administrative issues to management.
• Maintain proper documentation and submit periodic MIS reports.