Assistant Manager - Administration

Premier Solar Systems Pvt Ltd; NTR; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Premier Solar Systems Pvt Ltd seeks a Security & Transport Operations Lead to oversee in-house and contracted personnel, enforce plant security protocols, manage visitor controls, and supervise CCTV monitoring. You will also coordinate vendor performance and ensure compliance with safety standards.

Your role includes planning employee and material transport, optimizing routes, maintaining fleet documentation, and reporting incidents and costs to management. Experience in audits and MIS is a plus.

Responsibilities

• Oversee the deployment and performance of in-house and third-party security personnel.
• Implement and ensure compliance with plant security protocols, including visitor management, vehicle entry/exit, and CCTV monitoring.
• Conduct regular audits, emergency drills, and security assessments in coordination with EHS and facility teams.
• Ensure perimeter surveillance and plant access controls are functioning effectively.
• Investigate incidents, breaches, or thefts, report them to higher management, and ensure proper documentation.
• Plan, schedule, and monitor employee and material transport for plant operations.
• Coordinate with external transport vendors for buses, cabs, and logistics, ensuring cost-effectiveness and punctuality.
• Maintain transport rosters, optimize routes, track fuel usage, and allocate driver duties.
• Ensure vehicle maintenance, insurance, and RTO documentation are up to date.
• Monitor GPS tracking and enforce safety compliance for all vehicles.
• Liaise with security and transport service providers, evaluate performance, and ensure timely renewals and payments.
• Negotiate SLAs and verify adherence to agreed service quality.
• Maintain records of contracts, licenses, and agreements related to transport and security services.
• Ensure all security and transport activities comply with organizational policies and legal standards.
• Support audits conducted by internal teams and regulatory authorities.
• Ensure guards and drivers are trained in safety procedures and conduct.
• Prepare and submit daily, weekly, and monthly reports on security incidents, vehicle usage, maintenance, and costs.
• Maintain documentation for incident logs, gate passes, visitor entry logs, and fuel tracking.
• Support administrative budgeting and expense tracking for transport and security.

Job description

Role & responsibilities

Key responsibilities include:

Security Operations Management

• Oversee the deployment and performance of in-house and third-party security personnel.
• Implement and ensure compliance with plant security protocols, including visitor management, vehicle entry/exit, and CCTV monitoring.
• Conduct regular audits, emergency drills, and security assessments in coordination with EHS and facility teams.
• Ensure perimeter surveillance and plant access controls are functioning effectively.
• Investigate incidents, breaches, or thefts, report them to higher management, and ensure proper documentation.

Transport Management

• Plan, schedule, and monitor employee and material transport for plant operations.
• Coordinate with external transport vendors for buses, cabs, and logistics, ensuring cost-effectiveness and punctuality.
• Maintain transport rosters, optimize routes, track fuel usage, and allocate driver duties.
• Ensure vehicle maintenance, insurance, and RTO documentation are up to date.
• Monitor GPS tracking and enforce safety compliance for all vehicles.

Vendor & Contract Management

• Liaise with security and transport service providers, evaluate performance, and ensure timely renewals and payments.
• Negotiate SLAs and verify adherence to agreed service quality.
• Maintain records of contracts, licenses, and agreements related to transport and security services.

Compliance & Safety Coordination

• Ensure all security and transport activities comply with organizational policies and legal standards.
• Support audits conducted by internal teams and regulatory authorities.
• Ensure guards and drivers are trained in safety procedures and conduct.

MIS & Reporting

• Prepare and submit daily, weekly, and monthly reports on security incidents, vehicle usage, maintenance, and costs.
• Maintain documentation for incident logs, gate passes, visitor entry logs, and fuel tracking.
• Support administrative budgeting and expense tracking for transport and security.

Preferred candidate profile