Administration Executive

Ecomix Concrete; Mumbai City; On-site; INR 450,000 - 650,000; Full time

Job summary

Ecomix Concrete is seeking an experienced administrator to oversee day-to-day office and plant operations in Mumbai. You will manage facilities, housekeeping, security, and vendor interactions while ensuring smooth workflow and compliance with safety policies.

Responsibilities include supervising support staff, coordinating travel and vehicle management, handling procurement docs, and maintaining assets and maintenance schedules to support efficient operations.

Qualifications

• Manage day-to-day administrative activities and ensure smooth office and plant operations.
• Coordinate with vendors for quotations, PO, and bill processing.
• Monitor office supplies, inventory, and maintenance schedules.
• Ensure compliance with company policies, safety standards, and admin requirements.
• Coordinate travel, accommodation, and vehicle management for staff.

Responsibilities

• Manage day-to-day administrative activities and smooth office/plant operations.
• Handle facility management, maintenance, housekeeping, security.
• Coordinate with vendors for quotations, PO, and bill processing.
• Monitor supplies, pantry items, and admin inventory.
• Maintain assets, AMC contracts, and maintenance schedules.
• Coordinate travel, accommodation, transport, and vehicle management.
• Supervise support staff including housekeeping, security, drivers.
• Maintain vehicle documents: insurance, PUC, servicing.
• Handle courier, correspondence, and document management.
• Assist in employee facilities, canteen, water, and amenities.
• Monitor admin expenses and support cost-control within budget.
• Ensure compliance with policies and safety standards.
• Coordinate meetings/events and employee engagement.
• Maintain admin reports, invoices, attendance records, vendor docs.
• Identify admin issues and escalate major concerns.
• Support SOPs and process improvements.

Job description

Role & responsibilities

• Manage day-to-day administrative activities and ensure the smooth functioning of office and plant operations.
• Handle office maintenance, housekeeping, security, and other facility management activities.
• Coordinate with vendors and service providers for administrative requirements, quotations, purchase orders, and bill processing.
• Monitor office supplies, stationery, pantry items, and other administrative inventory.
• Maintain records of company assets, equipment, AMC contracts, and maintenance schedules.
• Coordinate travel arrangements, accommodation, transportation, and vehicle management for employees and management.
• Supervise housekeeping staff, security personnel, drivers, and other support staff.
• Ensure proper maintenance of company vehicles, including insurance, PUC, servicing, and other related documents.
• Handle courier services, incoming and outgoing correspondence, and document management.
• Assist in managing employee facilities, canteen services, drinking water, and other workplace amenities.
• Monitor administrative expenses and support cost-control initiatives within the approved budget.
• Ensure compliance with company policies, safety standards, and applicable administrative requirements.
• Coordinate with internal departments for meetings, events, employee engagement activities, and other organizational requirements.
• Maintain administrative reports, bills, invoices, attendance records of support staff, and vendor documentation.
• Identify administrative issues, resolve day-to-day operational challenges, and escalate major concerns to the reporting manager.
• Support management in implementing administrative policies, standard operating procedures (SOPs), and process improvements.

Preferred candidate profile

Candidates with experience in the RMC, construction, manufacturing, or infrastructure industry will be given preference.