Administration and Operations Manager

CC India; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

CC India is seeking an experienced Administration & Facility Manager to oversee day-to-day operations across the Head Office and PAN India showrooms. You will streamline admin processes, coordinate travel, maintenance, and ensure compliance with statutory requirements.

The role requires strong vendor management, logistics coordination, and the ability to drive improvements in cost efficiency and service quality while leading a multi-location team.

Qualifications

• 5-8 years of relevant experience in Administration, Operations, Logistics or Facility Management.
• Hands-on experience in administration and facilities management for multiple locations or showrooms.
• Experience managing vendors, transporters, company vehicles and service providers.
• Knowledge of statutory compliance, licenses, renewals and government coordination.
• Experience in logistics, transportation and dispatch coordination.
• Ability to manage day-to-day operations independently.
• Good communication, coordination and negotiation skills.
• Strong organizational, leadership and problem-solving abilities.
• Proficiency in MS Office, particularly Excel.
• Willingness to travel to branch offices and showrooms as required.

Responsibilities

• Manage day-to-day administration and operational activities for the Head Office and PAN India showrooms.
• Conduct periodic branch and showroom visits to ensure smooth operations.
• Manage office maintenance, housekeeping, stationery and facility requirements.
• Monitor showroom administrative operations and resolve operational issues.
• Coordinate travel, accommodation and other administrative requirements.
• Ensure offices and showrooms are maintained properly, safely and efficiently.
• Establish, implement and monitor standard operating procedures for administrative activities.
• Coordinate office and showroom infrastructure requirements.
• Maintain proper records of administrative activities, agreements and service contracts.
• Coordinate transportation and dispatch of materials across PAN India.
• Monitor delivery schedules and ensure timely movement of materials.
• Coordinate with internal teams, transporters, vendors and logistics partners.
• Track shipments and proactively communicate delays or operational issues.
• Verify logistics documents, invoices and related records.
• Ensure proper documentation and compliance for transportation and dispatch activities.
• Monitor logistics costs and identify opportunities for process improvement.
• Support import logistics activities, including coordination with Customs, CHA and freight forwarders, wherever required.

Skills

MS Office

Excel

Communication

Leadership

Negotiation

Coordination

Travel

Job description

Role & responsibilities

Administration & Facility Management

• Manage day-to-day administration and operational activities for the Head Office and PAN India showrooms.
• Conduct periodic branch and showroom visits to ensure smooth operations.
• Manage office maintenance, housekeeping, stationery and facility requirements.
• Monitor showroom administrative operations and resolve operational issues.
• Coordinate travel, accommodation and other administrative requirements.
• Ensure offices and showrooms are maintained properly, safely and efficiently.
• Establish, implement and monitor standard operating procedures for administrative activities.
• Coordinate office and showroom infrastructure requirements.
• Maintain proper records of administrative activities, agreements and service contracts.

Logistics & Transportation Coordination

• Coordinate transportation and dispatch of materials across PAN India.
• Monitor delivery schedules and ensure timely movement of materials.
• Coordinate with internal teams, transporters, vendors and logistics partners.
• Track shipments and proactively communicate delays or operational issues.
• Verify logistics documents, invoices and related records.
• Ensure proper documentation and compliance for transportation and dispatch activities.
• Monitor logistics costs and identify opportunities for process improvement.
• Support import logistics activities, including coordination with Customs, CHA and freight forwarders, wherever required.

Legal & Statutory Compliance

• Coordinate with advocates and support legal matters whenever required.
• Manage Trade Licenses, Labour Licenses and other statutory renewals.
• Liaise with BBMP, Labour Department and other government authorities.
• Coordinate insurance renewals and insurance claims.
• Maintain records of licenses, agreements, renewals and compliance documents.
• Ensure timely completion of statutory and regulatory requirements.

Asset, Fleet & Vendor Management

• Manage company vehicles, including insurance, FC, permits, road tax and maintenance.
• Coordinate lease agreements and renewals.
• Manage vendors for logistics, transportation, facilities, maintenance and other administrative requirements.
• Review and coordinate logistics, supplier, conveyance and travel-related bills.
• Coordinate AMC renewals and IT infrastructure requirements.
• Monitor vendor performance, service quality and cost efficiency.
• Maintain records of company assets and ensure their proper utilization.
• Coordinate repairs, maintenance and replacement of office and showroom assets.

Team & Operational Coordination

• Coordinate with internal departments to ensure uninterrupted business operations.

Preferred candidate profile

• 5-8 years of relevant experience in Administration, Operations, Logistics or Facility Management.
• Hands-on experience in administration and facilities management for multiple locations or showrooms.
• Experience managing vendors, transporters, company vehicles and service providers.
• Knowledge of statutory compliance, licenses, renewals and government coordination.
• Experience in logistics, transportation and dispatch coordination.
• Ability to manage day-to-day operations independently.
• Good communication, coordination and negotiation skills.
• Strong organizational, leadership and problem-solving abilities.
• Proficiency in MS Office, particularly Excel.
• Willingness to travel to branch offices and showrooms as required.