Admin/Sales Cordinator

Jobitus; Ahmedabad District; On-site; INR 250,000 - 350,000; Full time

Job summary

Jobitus in Ahmedabad is seeking an Admin Executive / Sales Co-ordinator to streamline office operations, travel arrangements, and sales documentation. The role reports to the Director and involves coordinating with vendors and internal teams.

Key duties include office administration, travel management, facility upkeep, asset handling, data entry, and preparing offers and MIS reports. Candidates should be organised, detail‑oriented, and able to manage multiple tasks efficiently.

Qualifications

• Experience in office administration and coordination
• Proficiency in travel arrangements and visa documentation
• Strong data entry and documentation skills

Responsibilities

• Manage office supplies, stationery, and inventory.
• Book domestic and international travel tickets; compare rates.
• Coordinate with vendors for office maintenance and AMC contracts.
• Maintain records of office assets and equipment.
• Prepare offers, quotations, and sales documentation.
• Prepare monthly sales MIS reports and presentations.
• Coordinate meetings, visits, and internal communication.

Skills

Office Administration

Travel Management

Vendor Coordination

Data Entry

Sales Support

Job description

Admin Executive / Sales Co-ordinator
Reports To: Director

Admin Responsibilities

1. Office Administration

• Manage office supplies, stationery, and inventory.


• Maintain office records and administrative documentation.


• Handle petty cash and general expenses.

2. Travel Management

• Book domestic & international travel tickets.


• Provide a comparison of rates before booking.


• Arrange hotel accommodation.


• Coordinate visa documentation.


• Maintain travel expense records.

3. Facility Management

• Supervise housekeeping, security, and office maintenance.


• Ensure cleanliness and upkeep of office and factory premises.


• Coordinate repair and maintenance of office facilities.

4. Vendor & Service Coordination

• Coordinate with vendors for office maintenance, housekeeping, and services.


• Monitor service quality and maintain vendor records.


• Handle AMC contracts (AC, DG set, elevators, etc.).


• Coordinate with utility vendors (electricity, internet).

5. Asset Management

• Maintain records of office assets such as laptops, furniture, and equipment.


• Track asset allocation to employees.

6. Data Entry

• Assist in data entry tasks of other departments.


• Maintain proper accuracy of data.

Sales Coordination Responsibilities

Sales & Documentation

• Prepare offer letters, quotations, and commercial proposals.


• Maintain and update customer databases and sales records.


• Follow up with customers regarding quotations, approvals, and pending information.


• Coordinate with internal departments for order processing and documentation.

Data Management & Reporting

• Maintain accurate sales data, inquiry records, and customer interactions.


• Prepare monthly sales reports, MIS reports, and presentations for management review.


• Track inquiries, quotations, order status, and sales pipeline activities.

Exhibition & Event Coordination

• Manage and maintain exhibition-related data and records.


• Coordinate exhibition participation, visitor data, and follow-up activities.


• Support marketing and sales teams during exhibitions and customer events.

Coordination & Administrative Support

• Coordinate with the Director for sales-related tasks and scheduling.


• Arrange meetings, customer visits, and internal coordination activities.


• Assist the sales team with communication and operational support.