Admin/Sales Cordinator

Kaapro Management Solutions Pvt. Ltd.; Ahmedabad District; On-site; INR 200,000 - 260,000; Full time

Job summary

Kaapro Management Solutions Pvt. Ltd. is seeking an Admin Executive / Sales Co-ordinator to support office administration, travel logistics, facility upkeep, and vendor management. The role also handles asset tracking and data entry across multiple departments.

You will manage sales documentation, client records, and coordinate with internal teams for order processing, exhibitions, and customer events from our Ahmedabad location.

Responsibilities

• Office Administration: Manage office supplies, records and expenses.
• Travel Management: Book domestic & international tickets, arrange hotel and visas.
• Facility Management: Supervise housekeeping, security and maintenance.
• Vendor & Service Coordination: Coordinate with vendors and AMC contracts.
• Asset Management: Track laptops, furniture and equipment allocation.
• Data Entry: Assist data entry tasks and ensure accuracy.
• Sales Coordination: Prepare offer letters, quotations and update customer databases.
• Data Management & Reporting: Maintain sales data, inquiries and MIS reports.
• Exhibition & Event Coordination: Manage exhibition data and participation.
• Coordination & Administrative Support: Schedule meetings and support sales team.

Job description

Admin Executive / Sales Co-ordinator
Reports To: Director

Admin Responsibilities

1. Office Administration

• Manage office supplies, stationery, and inventory.


• Maintain office records and administrative documentation.


• Handle petty cash and general expenses.

2. Travel Management

• Book domestic & international travel tickets.


• Provide a comparison of rates before booking.


• Arrange hotel accommodation.


• Coordinate visa documentation.


• Maintain travel expense records.

3. Facility Management

• Supervise housekeeping, security, and office maintenance.


• Ensure cleanliness and upkeep of office and factory premises.


• Coordinate repair and maintenance of office facilities.

4. Vendor & Service Coordination

• Coordinate with vendors for office maintenance, housekeeping, and services.


• Monitor service quality and maintain vendor records.


• Handle AMC contracts (AC, DG set, elevators, etc.).


• Coordinate with utility vendors (electricity, internet).

5. Asset Management

• Maintain records of office assets such as laptops, furniture, and equipment.


• Track asset allocation to employees.

6. Data Entry

• Assist in data entry tasks of other departments.


• Maintain proper accuracy of data.

Sales Coordination Responsibilities

Sales & Documentation

• Prepare offer letters, quotations, and commercial proposals.


• Maintain and update customer databases and sales records.


• Follow up with customers regarding quotations, approvals, and pending information.


• Coordinate with internal departments for order processing and documentation.

Data Management & Reporting

• Maintain accurate sales data, inquiry records, and customer interactions.


• Prepare monthly sales reports, MIS reports, and presentations for management review.


• Track inquiries, quotations, order status, and sales pipeline activities.

Exhibition & Event Coordination

• Manage and maintain exhibition-related data and records.


• Coordinate exhibition participation, visitor data, and follow-up activities.


• Support marketing and sales teams during exhibitions and customer events.

Coordination & Administrative Support

• Coordinate with the Director for sales-related tasks and scheduling.


• Arrange meetings, customer visits, and internal coordination activities.


• Assist the sales team with communication and operational support.