Admin & Operations Executive – EdTech

FinnovationZ; Buldhana District; On-site; INR 180,000 - 240,000; Full time

Job summary

FinnovationZ is seeking an Admin & Operations Executive to manage day-to-day administrative activities and ensure smooth office functioning. The candidate should be responsible, organized and proactive with strong coordination and attention to detail.

Responsibilities include office administration, records, correspondence, vendor coordination, procurement, calendar management, onboarding support, on-site logistics, and general administrative tasks in Malkapur, Buldhana District.

Qualifications

• Experience in office administration and operations.
• Strong coordination and follow-up skills.
• Good verbal and written communication.
• Basic knowledge of MS Office, especially Excel and Word.
• Documentation and record management.
• Vendor and service-provider coordination.
• Good organizational and time-management skills.
• Ability to multitask and prioritize work.
• Attention to detail and problem-solving ability.
• Proactive approach and willingness to take ownership.

Responsibilities

• Manage day-to-day office administration and operations.
• Maintain office records, files, documents, and administrative data.
• Handle incoming calls, emails, correspondence, and general office communication.
• Coordinate with vendors, suppliers, and service providers.
• Monitor office supplies, inventory, and procurement requirements.
• Coordinate with internal teams for administrative and operational requirements.
• Support HR and Finance teams with basic documentation and coordination.
• Schedule meetings, appointments, and maintain calendars.
• Assist with employee onboarding and basic employee coordination.
• Coordinate office logistics and travel arrangements when required.
• Ensure proper office discipline, cleanliness, and smooth day-to-day functioning.
• Handle other administrative and operational tasks as assigned.

Skills

Office Administration

Operations

Coordination

MS Office

Excel

Word

Documentation

Vendor coordination

Multitasking

Attention to detail

Education

Any Graduate

Diploma with relevant experience

Tools

MS Office

Excel

Word

Job description

About the Role

We are looking for a responsible, organized, and proactive Admin & Operations Executive to manage day-to-day administrative activities and ensure the smooth functioning of our office. The ideal candidate should have strong coordination skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage day-to-day office administration and operations
• Maintain office records, files, documents, and administrative data
• Handle incoming calls, emails, correspondence, and general office communication
• Coordinate with vendors, suppliers, and service providers
• Monitor office supplies, inventory, and procurement requirements
• Coordinate with internal teams for administrative and operational requirements
• Support HR and Finance teams with basic documentation and coordination
• Schedule meetings, appointments, and maintain calendars
• Assist with employee onboarding and basic employee coordination
• Coordinate office logistics and travel arrangements when required
• Ensure proper office discipline, cleanliness, and smooth day-to-day functioning
• Handle other administrative and operational tasks as assigned

Required Skills

• Office Administration & Operations
• Strong coordination and follow-up skills
• Good verbal and written communication
• Basic knowledge of MS Office, especially Excel and Word
• Documentation and record management
• Vendor and service-provider coordination
• Good organizational and time-management skills
• Ability to multitask and prioritize work
• Attention to detail and problem-solving ability
• Proactive approach and willingness to take ownership

Educational Qualification

• Any Graduate preferred
• Diploma holders with relevant experience may also apply

Experience

• 0–3 years of experience in administration, office operations, or coordination preferred
• Freshers with good communication skills and a strong learning attitude may also apply

Preferred Traits

• Honest, disciplined, and responsible
• Proactive and self-driven
• Good interpersonal and coordination skills
• Comfortable handling both routine and ad-hoc administrative responsibilities
• Willing to work in an on-site office environment

Location:

Malkapur, Buldhana District – On-site