Admin Manager – Pune

SyncUp; Pune District; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

SyncUp in Pune, India, seeks an experienced Admin Manager to oversee administrative and facility operations in a manufacturing setting. You will ensure smooth day-to-day office functioning, vendor management, compliance, and employee services.

Responsibilities include managing office administration, facilities maintenance, asset records, and safety compliance; coordinating with HR and Finance for onboarding and events; leading the admin team and coordinating with vendors.

Qualifications

• Bachelor’s Degree in Business Administration or related field; MBA preferred.
• 8–10 years of relevant experience in manufacturing/tech environment.
• Strong knowledge of facility and administrative operations in regulated industries.

Responsibilities

• Manage all office administration and ensure smooth workplace functioning.
• Develop and implement administrative systems, policies and procedures.
• Maintain asset records, equipment tracking and document control.

Skills

Leadership

Vendor management

Regulatory compliance

Interpersonal skills

MS Office proficiency

Education

Bachelor’s Degree in Business Administration

MBA or equivalent

Tools

MS Office

ERP systems

Job description

Job Summary

We are seeking a highly organized and experienced Admin Manager to oversee the administrative and facility operations of our growing manufacturing company. The ideal candidate will have a proven background in managing administrative functions in a high-tech or manufacturing environment and will ensure smooth day-to-day office operations, vendor management, compliance, and employee support services.

Key Responsibilities

Administrative Operations

• Manage all office administration, ensuring the smooth functioning of the workplace.
• Develop and implement administrative systems, policies, and procedures.
• Maintain asset records, equipment tracking, and document control protocols.

Facility & Infrastructure Management

• Oversee maintenance and security of office and production facilities.
• Ensure compliance with safety standards and local regulations.
• Coordinate with utility and facility service providers (electricity, water, housekeeping, security, etc.).

Vendor & Procurement Management

• Manage vendor relationships for office supplies, equipment, and outsourced services.
• Negotiate contracts and service agreements to ensure cost-efficiency and quality.

Compliance & Documentation

• Ensure company compliance with statutory, legal, and regulatory requirements.
• Maintain proper documentation for licenses, contracts, and agreements.
• Support internal and external audits.

Team & Support Services

• Lead and manage the admin support team (housekeeping, drivers, front office, etc.).
• Support HR and Finance in logistics related to onboarding, events, and employee services.
• Manage travel bookings, accommodation, and local logistics for staff and visitors.

Industrial/Labour Safety

• Monitor and ensure strict adherence to all relevant labour laws, industrial safety regulations, and government compliance requirements (e.g., Factories Act, OSHA standards).
• Formulate, update, and enforce safety policies, SOPs, and emergency procedures in coordination with the EHS (Environment, Health & Safety) team.
• Maintain records of incidents/accidents and lead investigations to determine root causes, preventive measures, and reporting to statutory authorities.
• Ensure fire-fighting equipment is in working condition, conduct regular fire drills, and maintain emergency evacuation plans.
• Keep accurate records of safety audits, training sessions, MSDS (Material Safety Data Sheets), and compliance checklists.
• Liaise with local labour departments, fire services, pollution control boards, and other statutory bodies for inspections, renewals, and clearances.

Technology & Security

• Oversee CCTV monitoring and office tech infrastructure.
• Ensure data confidentiality and restricted access to sensitive areas (e.g., R&D labs, testing zones).

Project Support (Drone Industry Specific)

• Provide administrative support for drone testing sites, demo zones, and government-authorized manufacturing units.
• Coordinate with cross-functional teams for logistics during product trials or field demonstrations.

Required Skills & Qualifications

• Bachelor’s Degree in Business Administration, Facilities Management, or related field. MBA or equivalent preferred.
• 8–10 years of relevant experience, preferably in a manufacturing, aerospace, or tech-driven company.
• Strong knowledge of facility and administrative operations in a regulated industry.
• Excellent leadership, problem-solving, and interpersonal skills.
• Ability to manage multiple vendors, contracts, and cross-departmental coordination.
• Familiarity with regulatory bodies such as Municipal Corporation, MSEB.
• Proficiency in MS Office, ERP systems, and admin reporting tools.

Preferred Attributes

• Experience in handling admin operations in R&D and manufacturing companies.
• Understanding of industrial safety norms and Factory Act compliance.
• Hands-on, proactive, and resourceful personality.
• Strong ethical standards and integrity.