Admin Manager

Vantage Integrated Security Solutions; Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Vantage Integrated Security Solutions in Delhi/NCR is seeking an experienced facilities manager to oversee daily operations including housekeeping, pantry, transport, and maintenance. The role requires 5+ years in facilities management and a graduate qualification, with strong communication, negotiation, and leadership skills.

You will lead a team of support staff, coordinate with vendors, ensure hygiene standards, manage budgets, and drive compliance across the site.

Qualifications

• Experience: 5+ years in facilities management.
• Any Graduate qualification is acceptable.
• Candidates should demonstrate strong communication, negotiation and leadership abilities.

Responsibilities

• Vendor Management: identify, onboard, and manage vendors for services including housekeeping, pantry, electrical, plumbing, and transport; negotiate contracts and ensure SLA compliance.
• Support Staff Management: lead and manage a team of housekeeping staff, electricians, plumbers, pantry boys, and drivers; assign duties and monitor attendance.
• Housekeeping & Pantry: ensure cleanliness and hygiene across all office areas; monitor pantry inventory and coordinate with vendors for timely supply.
• Transport Management: manage company transport logistics, vehicle maintenance, driver management, and related records.
• Facility Maintenance: oversee daily maintenance of office premises; supervise maintenance personnel; maintain AMC records and compliance.
• Reporting & Compliance: maintain admin records, budgets, contracts, and ensure smooth audits.

Skills

Strong communication

Negotiation

Leadership skills

Education

Any Graduate

Job description

No. of Openings: 1

Experience: 5+ Years

Location: Delhi/NCR

Qualification: Any Graduate

Skill set

• Strong communication
• Negotiation
• Leadership skills

Vendor Management

• Identify, onboard, and manage vendors for services including housekeeping, pantry, electrical, plumbing, and transport.
• Negotiate contracts and ensure SLA compliance and cost-effectiveness.
• Maintain vendor database, service agreements, and performance records.
• Conduct periodic vendor evaluations and audits.

Support Staff Management

• Lead and manage a team of housekeeping staff, electricians, plumbers, pantry boys, and drivers.
• Assign duties, monitor attendance, and maintain discipline within the support staff.
• Conduct regular briefings and training to ensure safety, hygiene, and service standards.
• Ensure cleanliness and hygiene across all office areas through proper supervision of housekeeping staff.
• Monitor pantry inventory, stock levels, and quality of food/beverages provided.
• Coordinate with pantry vendors for timely supply and quality control.

Housekeeping & Pantry

• Ensure cleanliness and hygiene across all office areas through proper supervision of housekeeping staff.
• Monitor pantry inventory, stock levels, and quality of food/beverages provided.
• Coordinate with pantry vendors for timely supply and quality control.

Transport Management

• Manage company transport logistics including employee pick‑up/drop (if applicable), vehicle maintenance, and driver management.
• Maintain vehicle records including insurance, servicing, and compliance documentation.
• Address any transport‑related issues to ensure smooth movement of staff or materials.

Facility Maintenance

• Oversee daily maintenance and upkeep of office premises including utilities, lighting, repairs, and general cleanliness.
• Supervise electricians, plumbers, and other maintenance personnel for timely and efficient issue resolution.
• Maintain AMC records and ensure all compliance requirements are met.

Reporting & Compliance

• Maintain admin records, budgets, contracts, and ensure smooth audits.