Admin & HR Executive

AIEMTEK Private Ltd; Hyderabad; Hybrid; INR 360,000 - 600,000; Full time

Job summary

AIEMTEK Private Ltd in Hyderabad, India is seeking an Admin & HR Executive to support the complete employee lifecycle—from recruitment and onboarding through to payroll coordination and day-to-day office operations.

You will coordinate management-level admin tasks, documentation, vendor liaison and compliance. The ideal candidate is organized, dependable, people-oriented and comfortable in a fast-moving startup.

Qualifications

• 2-6 years of experience in HR administration or related roles.
• Good understanding of recruitment and employee lifecycle processes.
• Strong organisational and administrative skills.
• Good written and verbal communication skills.
• Good working knowledge of Microsoft Office / Google Workspace.
• Ability to maintain accurate records and trackers.
• Strong attention to detail.
• Ability to handle confidential information professionally.
• Good interpersonal skills and ability to work with employees at all levels.
• Ability to work independently in a startup environment.

Responsibilities

• Coordinate recruitment activities for technical and non-technical positions.
• Post job vacancies on LinkedIn, Naukri and other relevant recruitment platforms.
• Review CVs and shortlist candidates based on agreed requirements.
• Coordinate interviews between candidates and hiring managers.
• Manage interview schedules and candidate communications.
• Maintain recruitment trackers and candidate records.
• Coordinate offer letters and joining formalities.
• Build relationships with recruitment agencies and external hiring partners where required.
• Manage new employee onboarding and joining documentation.
• Coordinate employee background verification where applicable.
• Set up employee records and HR documentation.
• Coordinate IT equipment, email accounts, access and other joining requirements.
• Conduct or coordinate employee induction and orientation.
• Manage exit formalities, company property returns and final documentation.
• Maintain accurate employee information throughout the employee lifecycle.
• Maintain employee records, personnel files and HR databases.
• Track leave, attendance and employee-related information.
• Coordinate payroll inputs with the company's payroll provider/Finance team.
• Support employee benefits administration.
• Prepare standard HR letters and documents, including employment confirmations, experience letters and other HR documentation.
• Maintain HR policies, procedures and employee handbooks.
• Support performance review and appraisal processes.
• Assist management with employee engagement initiatives.
• Manage day-to-day office administration.
• Coordinate office supplies, equipment and facilities.
• Liaise with landlords, vendors, service providers and other external parties.
• Manage travel and accommodation arrangements where required.
• Maintain records for office expenses and administrative contracts.
• Organise meetings, events and team activities.
• Ensure the office environment is well organised and professionally maintained.
• Coordinate with external HR, payroll, CA/CS and legal advisors on routine compliance matters.
• Maintain employment and statutory documentation.
• Support compliance with applicable employment and labour requirements.
• Ensure HR records and documentation are complete and up to date.
• Maintain confidentiality of employee and company information.
• Provide administrative support to the Founder and management team.
• Prepare HR and administrative reports and trackers.
• Support budgeting and monitoring of HR/admin expenses.
• Assist with setting up new HR processes as the company grows.
• Take ownership of administrative tasks and follow them through to completion.

Skills

HR administration

HR operations

Office administration

Recruitment

Employee lifecycle

MS Office/GSuite

Education

Bachelor's degree in HR, Commerce, or related field

Tools

HRIS/HRMS platforms

Job description

Role

As an Admin & HR Executive, you will be responsible for supporting the complete employee lifecycle, from recruitment and onboarding through to employee administration, payroll coordination and day-to-day office operations.

You will also support the management team with general administration, documentation, vendor coordination and compliance-related activities.

We are looking for someone who is organised, dependable, people-oriented and comfortable working in a fast-moving startup environment.

Key Responsibilities

• Coordinate recruitment activities for technical and non-technical positions.
• Post job vacancies on LinkedIn, Naukri and other relevant recruitment platforms.
• Review CVs and shortlist candidates based on agreed requirements.
• Coordinate interviews between candidates and hiring managers.
• Manage interview schedules and candidate communications.
• Maintain recruitment trackers and candidate records.
• Coordinate offer letters and joining formalities.
• Build relationships with recruitment agencies and external hiring partners where required.

Employee Onboarding & Offboarding

• Manage new employee onboarding and joining documentation.
• Coordinate employee background verification where applicable.
• Set up employee records and HR documentation.
• Coordinate IT equipment, email accounts, access and other joining requirements.
• Conduct or coordinate employee induction and orientation.
• Manage exit formalities, company property returns and final documentation.
• Maintain accurate employee information throughout the employee lifecycle.

HR Administration

• Maintain employee records, personnel files and HR databases.
• Track leave, attendance and employee-related information.
• Coordinate payroll inputs with the company's payroll provider/Finance team.
• Support employee benefits administration.
• Prepare standard HR letters and documents, including employment confirmations, experience letters and other HR documentation.
• Maintain HR policies, procedures and employee handbooks.
• Support performance review and appraisal processes.
• Assist management with employee engagement initiatives.

Office Administration

• Manage day-to-day office administration.
• Coordinate office supplies, equipment and facilities.
• Liaise with landlords, vendors, service providers and other external parties.
• Manage travel and accommodation arrangements where required.
• Maintain records for office expenses and administrative contracts.
• Organise meetings, events and team activities.
• Ensure the office environment is well organised and professionally maintained.

Compliance & Documentation

• Coordinate with external HR, payroll, CA/CS and legal advisors on routine compliance matters.
• Maintain employment and statutory documentation.
• Support compliance with applicable employment and labour requirements.
• Ensure HR records and documentation are complete and up to date.
• Maintain confidentiality of employee and company information.

Management Support

• Provide administrative support to the Founder and management team.
• Prepare HR and administrative reports and trackers.
• Support budgeting and monitoring of HR/admin expenses.
• Assist with setting up new HR processes as the company grows.
• Take ownership of administrative tasks and follow them through to completion.

Required Skills & Experience

Essential

• 2-6 years of experience in HR administration, HR operations, office administration or a similar role.
• Good understanding of recruitment and employee lifecycle processes.
• Strong organisational and administrative skills.
• Good written and verbal communication skills.
• Good working knowledge of Microsoft Office / Google Workspace.
• Ability to maintain accurate records and trackers.
• Strong attention to detail.
• Ability to handle confidential information professionally.
• Good interpersonal skills and ability to work with employees at all levels.
• Ability to work independently in a startup environment.

Desirable

• Experience working in a technology or startup company.
• Experience recruiting software engineers or technical professionals.
• Familiarity with HRMS/HRIS platforms.
• Basic knowledge of Indian payroll and employment processes.
• Experience coordinating with payroll providers, consultants or recruitment agencies.
• Familiarity with employee engagement and performance management processes.
• Experience using LinkedIn Recruiter, Naukri or other recruitment platforms.
• Basic understanding of employment documentation and statutory compliance.

What We Are Looking For

We are looking for someone who is:

Organised able to manage multiple HR and administrative activities without losing track of details.

Proactive identifies issues and takes action rather than waiting for instructions.

Reliable follows through on commitments and deadlines.

People-oriented approachable and able to build positive relationships with employees and candidates.

Confidential understands the importance of handling employee and company information responsibly.

Adaptable - comfortable working in an early-stage company where processes are still being established.

Professional - represents the company positively when dealing with candidates, employees, vendors and external partners.

Perks and benefits

Why Join Us?

This is an opportunity to join an AI startup at an early stage and help build the company's people and administrative infrastructure from the ground up.

You will have the opportunity to:

• Work closely with the Founder and management team.
• Help build HR processes for a growing technology company.
• Recruit and support a talented AI engineering team.
• Gain broad exposure to startup operations.
• Take ownership of important people and administrative processes.
• Grow with the company as the organisation expands across India and international markets.

Compensation

Competitive salary + performance incentives, depending on experience and capability.