Admin Executive

Vrinda International; Mumbai; On-site; INR 300,000 - 420,000; Full time

Job summary

Vrinda International in Mumbai seeks a detail-oriented Admin Executive to support IT Services procurement, leveraging SAP for PR/PO and invoice processing. You will maintain vendor relationships, ensure accurate documentation, and support efficient procurement workflows across the admin function.

Ideal candidates have 1–3 years in Administration or Procurement support, strong SAP experience, and proficient MS Excel/Word skills to generate reports and manage data with precision.

Qualifications

• 1-3 years in Administration, Purchase Administration, Procurement Support, or similar field.
• Hands-on SAP experience for PR/PO creation and invoice processing.
• Solid understanding of vendor management and end-to-end purchase processes.
• Advanced MS Excel and Word skills for data management and documentation.
• Strong coordination, follow-up, and clear communication abilities.
• High accuracy and attention to detail in all work outputs.

Responsibilities

• Execute end-to-end purchase administration tasks in SAP, including PR/PO creation.
• Process and verify invoices for accuracy and timely payments.
• Manage vendor relationships through coordinated communications and issue resolution.
• Maintain comprehensive procurement documentation with data integrity and easy retrieval.
• Generate reports and track inventory using MS Excel and Word.
• Collaborate with cross-functional teams to streamline processes and follow up on pending items.
• Demonstrate meticulous attention to detail to minimize errors and improve efficiency.

Skills

SAP PR/PO

MS Excel

MS Word

Vendor management

Communication

Attention to detail

Procurement support

Tools

SAP ERP

Job description

Job Description

Summary

We are seeking a detail-oriented Admin Executive to join our IT Services team. In this pivotal role, you will serve as a key operational support figure, managing critical administrative functions and facilitating smooth procurement workflows. The position demands a professional who can effectively leverage SAP systems to handle purchase requisitions and purchase orders while ensuring accurate invoice processing. This role is essential for maintaining strong vendor relationships, optimizing supply chain coordination, and supporting the broader administrative goals of the organization through precise documentation and proactive communication.

Responsibilities

• Execute end-to-end purchase administration tasks, including the creation and management of Purchase Requisitions (PR) and Purchase Orders (PO) within the SAP environment.
• Process and verify invoices for accuracy, ensuring timely payments and compliance with financial protocols.
• Manage vendor relationships by coordinating communications, resolving discrepancies, and ensuring service delivery meets organizational standards.
• Maintain comprehensive documentation and records related to procurement activities, ensuring data integrity and easy retrieval.
• Utilize MS Excel and Word to generate reports, track inventory, and streamline administrative workflows.
• Collaborate with cross-functional teams to facilitate smooth operational processes and provide timely follow-ups on pending items.
• Demonstrate meticulous attention to detail in all administrative tasks to minimize errors and enhance efficiency.

Requirements

• Possess 1-3 years of professional experience in Administration, Purchase Administration, Procurement Support, or a closely related field.
• Demonstrate mandatory hands-on proficiency with SAP, specifically in the modules for PR/PO creation and invoice processing.
• Exhibit a solid understanding of vendor management principles and end-to-end purchase processes.
• Display advanced skills in MS Excel and Word for data management and documentation purposes.
• Possess strong coordination abilities, with a proven track record of effective follow-up, clear communication, and professional documentation.
• Maintain a high standard of accuracy and attention to detail in all work outputs.