Admin Executive

nCircle Tech Careers; Maharashtra; On-site; INR 300,000 - 420,000; Full time

Job summary

nCircle Tech Private Limited is seeking an Admin & Facilities Executive with 1–3 years of experience to manage daily office operations, vendor coordination, compliance support, travel arrangements, and employee services. The ideal candidate should have strong communication, time management, and problem‑solving skills.

Proficiency in MS Office, especially Excel and Outlook, and a detail‑oriented approach to facility management and internal processes are required.

Qualifications

• Proven experience as an Office Administrator or related role.
• Strong understanding of office management procedures and systems.
• Excellent written and verbal communication skills.

Responsibilities

• Office & Facility Management: manage supplies, premises, repairs, and upkeep.
• Vendor & Compliance Management: coordinate with vendors and SEZ/government compliances.
• Employee Lifecycle Support: onboarding, exit processes, attendance tracking.
• Events & Travel Management: plan events, arrange travel including visas and bookings.
• Finance & Operational Support: handle petty cash and reimbursements.

Skills

Office administration

Time management

Communication

Problem solving

Attention to detail

Confidentiality

Tools

MS Office

MS Excel

MS Outlook

Job description

About Us

nCircle Tech Private Limited (Incorporated in 2012) empowers passionate innovators to create impactful 3D visualization software for desktop, mobile and cloud. Our domain expertise in CAD and BIM customization is driving automation with the ability to integrate advanced technologies like AI/ML and AR/VR, which empowers our clients to reduce time to market and meet business goals. nCircle has a proven track record of technology consulting and advisory services for AEC and Manufacturing industry across the globe. Our team of dedicated engineers, partner ecosystem and industry veterans are on a mission to redefine how you design and visualize.

nCircle Tech Private Limited (Incorporated in 2012) empowers passionate innovators to create impactful 3D visualization software for desktop, mobile and cloud. Our domain expertise in CAD and BIM customization is driving automation with the ability to integrate advanced technologies like AI/ML and AR/VR, which empowers our clients to reduce time to market and meet business goals. nCircle has a proven track record of technology consulting and advisory services for AEC and Manufacturing industry across the globe. Our team of dedicated engineers, partner ecosystem and industry veterans are on a mission to redefine how you design and visualize.

Job Description

Admin Executive (1-3 Years)

About The Role

We are looking for a proactive and detail‑oriented Admin & Facilities Executive with 1–3 years of experience to manage daily office operations, vendor coordination, compliance support, travel arrangements, and employee services. The ideal candidate should have strong communication, time management, and problem‑solving skills.

Key Responsibilities

Office & Facility Management

• Manage office supplies inventory and place orders as needed.
• Maintain office premises, ensure smooth functioning, and arrange necessary repairs.
• Handle property management and coordinate with building/facility management teams.
• Manage security, housekeeping, and overall office upkeep.
• Address employee queries related to office administration and facilities.

Vendor & Compliance Management

• Organize and schedule meetings and appointments with vendors.
• Handle vendor management and negotiate services as required.
• Manage facility-related vendors such as cleaning, catering, and security.
• Support SEZ compliances, government and non-government statutory compliances.
• Manage renewals and realignments of Group & Parent insurance policies.
• Manage renewal of liabilities insurance.

Employee Lifecycle Support

• Assist with the onboarding process for new employees.
• Support the exit process, including coordination of formalities.
• Plan and execute employee engagement activities.
• Manage attendance tracking and reconciliation.

Events & Travel Management

• Support planning of corporate events and festival celebrations.
• Manage domestic and international travel arrangements, including VISA processing, flights, hotels, forex, etc.
• Coordinate meetings, client visits, and related arrangements.

Finance & Operational Support

• Handle petty cash, reimbursements, and mobile recharge management.
• Ensure timely and accurate documentation for facility and vendor operations.

Requirements

• Proven experience as an Office Administrator, Office Assistant, or related administrative role.
• Strong understanding of office management procedures, operations, and systems.
• Proficiency in MS Office, especially MS Excel and MS Outlook.
• Excellent time management with the ability to multitask and prioritize effectively.
• Strong attention to detail and problem‑solving abilities.
• Excellent written and verbal communication skills.
• Ability to maintain professionalism and confidentiality.