Admin Executive

nCircle Tech Co; Pune District; On-site; INR 201,000 - 402,000; Full time

Job summary

nCircle Tech Private Limited in Pune invites an Admin & Facilities Executive with 1–3 years of experience to manage daily office operations, vendor coordination, travel arrangements, and employee services. This role requires strong communication, time management and problem-solving skills.

Key responsibilities include office & facility management, vendor negotiations, compliance support, and employee lifecycle activities, with a focus on maintaining smooth operations and a professional

Qualifications

• Proven experience as an Office Administrator, Office Assistant, or related administrative role.
• Strong understanding of office management procedures, operations, and systems.
• Proficiency in MS Office, especially MS Excel and MS Outlook.
• Excellent time management with the ability to multitask and prioritize effectively.
• Strong attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to maintain professionalism and confidentiality.

Responsibilities

• Office & Facility Management
• Maintain office premises, ensure smooth functioning, and arrange necessary repairs.
• Handle property management and coordinate with building/facility management teams.
• Manage security, housekeeping, and overall office upkeep.
• Address employee queries related to office administration and facilities.
• Organize and schedule meetings and appointments with vendors.
• Handle vendor management and negotiate services as required.
• Manage facility-related vendors such as cleaning, catering, and security.
• Support SEZ compliances, government and non-government statutory compliances.
• Manage renewals and realignments of Group & Parent insurance policies.
• Manage renewal of liabilities insurance.
• Employee Lifecycle Support
• Assist with the onboarding process for new employees.
• Support the exit process, including coordination of formalities.
• Plan and execute employee engagement activities.
• Manage attendance tracking and reconciliation.
• Events & Travel Management
• Support planning of corporate events and festival celebrations.
• Manage domestic and international travel arrangements, including VISA processing, flights, hotels, forex, etc.
• Coordinate meetings, client visits, and related arrangements.
• Finance & Operational Support
• Handle petty cash, reimbursements, and mobile recharge management.
• Ensure timely and accurate documentation for facility and vendor operations.

Skills

Office Admin

MS Excel

MS Outlook

Communication

Time management

Problem-solving

Tools

MS Office

Job description

nCircle Tech Private Limited (Incorporated in 2012) empowers passionate innovators to createimpactful 3D visualization software for desktop, mobile and cloud. Our domain expertise in CADand BIM customization is driving automation with the ability to integrate advanced technologieslike AI/ML and AR/VR, which empowers our clients to reduce time to market and meet businessgoals. nCircle has a proven track record of technology consulting and advisory services for AECand Manufacturing industry across the globe. Our team of dedicated engineers, partnerecosystem and industry veterans are on a mission to redefine how you design and visualize.

Job Description

Admin Executive (1-3 Years)

About the Role:

We are looking for a proactive and detail-oriented Admin & Facilities Executive with 1–3 years of experience to manage daily office operations, vendor coordination, compliance support, travel arrangements, and employee services. The ideal candidate should havestrong communication, time management, and problem‑solving skills.

Key Responsibilities:

Office & Facility Management

• Manage office supplies inventory and place orders as needed.
  
• Maintain office premises, ensure smooth functioning, and arrange necessary repairs.
  
• Handle property management and coordinate with building/facility management teams.
  
• Manage security, housekeeping, and overall office upkeep.
  
• Address employee queries related to office administration and facilities.
  
• Organize and schedule meetings and appointments with vendors.
  
• Handle vendor management and negotiate services asrequired.
  
• Manage facility-related vendors such as cleaning, catering, and security.
  
• Support SEZ compliances,governmentand non-government statutory compliances.
  
• Manage renewals and realignments of Group & Parent insurance policies.
  
• Manage renewal of liabilities insurance.
  

Employee Lifecycle Support

• Assistwith the onboarding process for new employees.
  
• Support the exit process, including coordination of formalities.
  
• Plan and execute employee engagement activities.
  
• Manage attendance tracking and reconciliation.
  

Events & Travel Management

• Support planning of corporate events and festival celebrations.
  
• Manage domestic and international travel arrangements, including VISA processing, flights, hotels, forex, etc.
  
• Coordinate meetings, client visits, and related arrangements.
  

Finance & Operational Support

• Handle petty cash, reimbursements, and mobile recharge management.
  
• Ensuretimelyandaccuratedocumentation for facility and vendor operations.
  

Requirements

• Proven experience as an Office Administrator, Office Assistant, or related administrative role.
  
• Strong understanding of office management procedures, operations, and systems.
  
• Proficiencyin MS Office, especially MS Excel and MS Outlook.
  
• Excellent time management with the ability to multitask and prioritize effectively.
  
• Strong attention to detail and problem‑solving abilities.
  
• Excellent written and verbal communication skills.
  
• Ability to maintain professionalism and confidentiality.