Admin Executive

Insight Print Communications; Ernakulam, Ahmedabad District; On-site; INR 250,000 - 380,000; Full time

Job summary

Insight Print Communications is seeking a detail-oriented Admin Executive to join our team in India. The role requires hands-on experience with Tally, Excel (Pivot Table, VLOOKUP), and a basic understanding of GST.

You will manage daily admin and accounting tasks, coordinate with internal teams and clients, and ensure smooth office operations. The ideal candidate will handle bank and cash receipts in Tally, sales billing, debit/credit notes, and assist in reconciliations, while supporting

Qualifications

• Hands-on experience in Tally, Excel (Pivot Table, VLOOKUP), and GST basics.
• Detail-oriented and proactive Admin Executive.
• Experience in day-to-day admin and accounting activities.
• Able to coordinate with internal teams and clients.

Responsibilities

• Record bank and cash receipts accurately in Tally.
• Manage sales billing, debit notes, and credit notes.
• Prepare and maintain financial records and assist in reconciliations.
• Prepare periodic reports on billing, sales, and payment status.
• Coordinate with clients to ensure timely delivery of invoices and documents.
• Handle day-to-day office activities, documentation and correspondence.
• Support vendor coordination, stationery management, and logistics.

Skills

Tally

Excel (Pivot Table, VLOOKUP)

GST basics

Detail-oriented

Proactive

Tools

Tally

Job description

We are looking for a detail-oriented and proactive Admin Executive to join our team. The ideal candidate should have hands-on experience in Tally, Excel (Pivot Table, VLOOKUP), and a basic understanding of GST. This role involves managing day-to-day administrative and accounting activities, coordinating with internal teams and clients, and ensuring smooth office operations.

Key Responsibilities

Accounting & Finance Support

• Record bank and cash receipt entries accurately in Tally.
• Manage sales billing, debit notes, and credit notes.
• Prepare and maintain financial records and assist in reconciliations.
• Support in preparing sales reports and track consumption data.

Quotation & Billing Management

• Prepare and send quotations for services, spares, and consumables.
• Maintain proper documentation and follow up on pending quotations or approvals.
• Coordinate with clients to ensure timely delivery of invoices and related documents.

Payment Follow-up & Customer Coordination

• Follow up with customers for payment collection and send reminders for pending dues.
• Coordinate with the finance team to update payment status and maintain records.

Administrative & Office Operations

• Handle day-to-day office activities, documentation, and correspondence.
• Support administrative tasks such as vendor coordination, stationery management, and logistics.
• Assist in maintaining organized records and ensure smooth functioning of office operations.

Reporting & Coordination

• Prepare periodic reports on billing, sales, and payment status.
• Collaborate with internal departments to support operational requirements.
• Ensure accuracy, timeliness, and confidentiality in all reporting activities.