admin cum receponist

Jairam Construction; Ranchi; On-site; INR 180,000 - 240,000; Full time

Job summary

Jairam Construction is seeking an Admin Cum Receptionist to manage the front desk, greet visitors, handle calls, and support day-to-day office operations. The role requires professional communication and accurate documentation to ensure smooth coordination across departments.

The candidate will assist HR/Admin with attendance, joining formalities, and record-keeping while maintaining confidentiality and a presentable demeanor in a corporate office setting.

Qualifications

• Excellent communication and interpersonal skills.
• Hindi and English communication proficiency.
• Basic computer knowledge (MS Word, Excel, email).
• Good telephone etiquette and professional behavior.
• Strong organizational and record-keeping abilities.
• Ability to multitask and work under pressure.
• Strong coordination and problem-solving skills.
• Presentable, punctual and responsible.

Responsibilities

• Manage front desk and welcome visitors professionally.
• Attend and transfer calls to the concerned department.
• Maintain visitor records and front-desk registers.
• Provide accurate information about the organization and services.
• Manage appointments and general correspondence.
• Prepare letters, notices and reports.
• Coordinate with HR, accounts and operations.
• Maintain office files and stationery.
• Assist HR/Admin with attendance and joining formalities.
• Coordinate with hospital/office staff as required.
• Maintain daily activity and reception reports.
• Follow company policies and instructions.

Skills

Communication skills

Hindi & English

Computer basics

Telephone etiquette

Organization skills

Multitasking

Coordination

Punctuality

Education

12th pass / Graduate preferred

Job description

Role & responsibilities ADMIN CUM RECEPTIONIST JOB DESCRIPTION

Admin Cum Receptionist

Position

Admin Cum Receptionist

Department

Administration / Front Office

Reporting To

General Manager / HR & Administration / Management

Job Purpose

The Admin Cum Receptionist is responsible for managing the front desk, welcoming visitors, handling calls and correspondence, maintaining administrative records, and supporting day-to-day office operations. The candidate should ensure professional communication, proper documentation, and smooth coordination between departments.

Key Responsibilities

• 1. Reception & Front Desk
• Welcome and assist visitors, patients, clients, vendors, and employees professionally.
• Attend and transfer incoming telephone calls to the concerned department/person.
• Maintain visitor records and front-desk registers.
• Provide accurate information regarding the organization and its services.
• Manage appointments, inquiries, and general correspondence.
• 2. Administrative Support
• Maintain office files, registers, documents, and records.
• Prepare letters, notices, reports, and other administrative documents.
• Handle incoming and outgoing courier, post, and official communications.
• Coordinate with HR, accounts, operations, and other departments.
• Maintain stationery and office-supply requirements.
• Support management in daily administrative activities.
• 3. Employee Coordination
• Assist HR/Admin in attendance and employee records.
• Coordinate joining formalities and basic documentation for new employees.
• Communicate official notices and instructions to employees.
• Maintain confidentiality of employee and company information.
• 4. Hospital/Office Coordination
• Coordinate with reception, security, housekeeping, nursing, doctors, and administration where applicable.
• Maintain proper front-office discipline and cleanliness.
• Escalate complaints, emergencies, or important matters to the concerned authority immediately.
• Ensure visitors and patients receive proper guidance and assistance.
• 5. Reporting & Documentation
• Maintain daily activity and reception reports.
• Keep records updated and properly organized.
• Prepare daily/weekly administrative reports as instructed.
• Follow company policies, procedures, and management instructions.

Required Skills

• Excellent communication and interpersonal skills.
• Good Hindi and English communication; additional languages are an advantage.
• Basic computer knowledge, including MS Word, Excel, email, and internet.
• Good telephone etiquette and professional behaviour.
• Strong organizational and record-keeping skills.
• Ability to multitask and work under pressure.
• Good coordination and problem-solving skills.
• Presentable, punctual, disciplined, and responsible.

Qualification & Experience

• Minimum 12th pass / Graduate preferred.
• Previous experience in reception, administration, front office, hospital, hotel, or corporate office will be preferred.
• Freshers with good communication and computer skills may also be considered.

Key Performance Expectations

• Professional handling of visitors and calls.
• Accurate and timely maintenance of records.
• Proper coordination with all departments.
• Timely completion of assigned administrative work.
• Maintaining confidentiality and discipline.
• Supporting smooth day-to-day operations of the organization.

Working Requirements

The employee must follow the organization's working hours, attendance policy, dress code, reporting system, and all instructions issued by management from time to time.