Admin - Asst Manager

BDO India; Hyderabad; On-site; INR 700,000 - 1,100,000; Full time

Job summary

BDO India in Hyderabad seeks a Senior Associate Administration & Facilities to manage office operations, maintenance contracts, and service delivery. You will balance budgets, coordinate with vendors, and ensure compliance with health, safety, and environmental standards.

The role requires a Bachelor's degree in business/admin or facility management, 5+ years in admin/facilities, and strong communication and IT skills. You will oversee AMCs, supervise staff, and maintain records and assets.

Qualifications

• Bachelor's degree in business/admin or related field.
• 5+ years in administration and facilities management.
• Proficiency in MS Office and facility management software.
• Basic technical understanding of building systems (electrical, HVAC, fire safety).

Responsibilities

• Oversee facilities management of office premises and safety.
• Coordinate with vendors for housekeeping, security, pantry, etc.
• Monitor health, safety and environmental compliance.
• Manage travel, stationery, courier, and front office tasks.
• Supervise administrative staff and allocate tasks.
• Maintain assets, inventory and admin expense records.
• Prepare and manage annual admin/facilities budget.
• Track expenditures and identify cost-saving opportunities.
• Negotiate and manage AMCs for office equipment and systems.
• Monitor AMC performance and renewals with vendors.
• Oversee basic facility tech: electrical, plumbing, HVAC, fire safety.
• Coordinate with IT for access control, CCTV, and related needs.
• Troubleshoot minor issues; escalate major concerns.
• Identify, evaluate and onboard facility vendors; record performance.
• Ensure compliance with statutory/regulatory contracts and licenses.

Skills

Budgeting

Vendor coordination

Communication

Organizational skills

Education

Bachelor's degree in Business Administration, Facility Management, or related field

Tools

MS Office

Facility management software

Job description

Role Overview

The Senior Associate Administration & Facilities will support the efficient management of office administration, facilities, and related services. The role includes overseeing day-to-day operations, managing budgets, handling Annual Maintenance Contracts (AMC), and providing technical support for facility-related systems.

Key Responsibilities

• Facilities Management
• Oversee the maintenance and upkeep of office premises, ensuring a safe, clean, and efficient working environment.
• Coordinate with vendors and service providers for facility management services (housekeeping, security, pantry, etc.).
• Monitor and ensure compliance with health, safety, and environmental regulations.
• Administration
• Manage office administrative functions including travel, stationery, courier, and front office operations.
• Supervise administrative staff and allocate tasks to ensure smooth workflow.
• Maintain records of assets, inventory, and administrative expenses.
• Budgeting & Cost Control
• Prepare and manage the annual budget for administration and facilities.
• Track expenditures and identify cost‑saving opportunities.
• Provide periodic reports on budget utilization and variances.
• Annual Maintenance Contracts (AMC)
• Negotiate, finalize, and manage AMCs for office equipment, HVAC, electrical systems, and other critical infrastructure.
• Monitor AMC performance and ensure timely renewal and compliance.
• Liaise with vendors for preventive and corrective maintenance.
• Technical Support (Facilities)
• Oversee basic technical aspects of facility management, including electrical, plumbing, HVAC, and fire safety systems.
• Coordinate with IT and technical teams for facility‑related requirements (access control, CCTV, etc.).
• Troubleshoot minor technical issues and elevate major concerns to relevant teams.
• Vendor Management
• Identify, evaluate, and onboard vendors for facility and administrative services.
• Ensure quality and timely delivery of services as per contract terms.
• Maintain vendor database and performance records.
• Compliance & Documentation
• Ensure all statutory and regulatory compliances related to facilities and administration.
• Maintain documentation for contracts, licenses, and permits.

Qualifications & Skills

Bachelor s degree in Business Administration, Facility Management, or related field.

• 5+ years of experience in administration and facilities management, preferably in a corporate environment.
• Strong knowledge of budgeting, AMC management, and vendor coordination.
• Basic technical understanding of building systems (electrical, HVAC, fire safety).
• Excellent communication, negotiation, and organizational skills.
• Proficiency in MS Office and facility management software.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.