Admin and Back end operations Executive

Mukti Gold Pvt. Ltd; Mumbai City; On-site; INR 223,000 - 391,000; Full time

Job summary

Mukti Gold Pvt. Ltd in Mumbai is seeking an organized Office Administrator to manage daily administrative tasks, maintain records and coordinate with suppliers, vendors, customers and internal departments.

The role includes jewellery stock documentation, stock movements, order tracking, data entry and reporting in Excel or company software, with occasional HR documentation support and confidentiality of records.

Qualifications

• Proficiency in MS Excel and basic accounting/billing.
• Strong documentation and record-keeping skills.
• Ability to coordinate with suppliers, customers, and internal teams.

Responsibilities

• Manage daily office administration and general operations.
• Maintain and update records, files, invoices, and purchase orders.
• Coordinate with suppliers, vendors, customers, and internal departments.
• Maintain jewellery-related documentation, including stock and job work records.
• Assist in tracking jewellery stock movements, orders, and deliveries.
• Handle data entry and prepare reports in Excel or company software.
• Coordinate with accounts for bills, payments, expenses, and reconciliations.
• Monitor office supplies and procurement with vendors.
• Maintain attendance and HR documentation if required.
• Follow up on pending orders, deliveries, and documentation.
• Ensure confidentiality of business and customer records.
• Support management with daily administrative tasks and other responsibilities.

Skills

Data entry

Excel

Record keeping

Vendor coordination

Billing support

HR documentation

Job description

• Manage daily office administration and general operational activities.
• Maintain and update records, files, invoices, purchase orders, and other business documents.
• Coordinate with suppliers, vendors, customers, and internal departments.
• Maintain jewellery-related documentation, including stock records, job work records, delivery challans, and purchase and sales entries.
• Assist in tracking jewellery stock movements, repairs, orders, and deliveries.
• Handle data entry, prepare reports, and maintain records in Excel or company software.
• Coordinate with the accounts team for bills, payments, expenses, and reconciliations.
• Monitor office supplies and coordinate with vendors for procurement.
• Maintain employee attendance, leave records, and other basic HR documentation, if required.
• Follow up on pending orders, deliveries, and documentation.
• Ensure the proper filing and confidentiality of business and customer records.
• Support management with daily administrative tasks and other responsibilities as assigned.