Accounts Payable Executive

GN Hearing India Private Limited; Navi Mumbai; On-site; INR 300,000 - 420,000; Full time

Job summary

GN Hearing India Private Limited in Navi Mumbai is seeking an Accounts Payable professional to manage invoice processing, PO/GRN matching, and payment scheduling. The role involves recording transactions in the ERP, reconciling vendor statements, and addressing payment queries with vendors.

You will work with ERP systems such as Tally, Dynamics, or Zoho, requiring strong Excel skills and meticulous attention to detail.

Qualifications

• Knowledge of basic accounting principles.
• Good understanding of Accounts Payable and vendor reconciliation.
• Working knowledge of GST, TDS, and invoice processing in India.
• Experience with ERP/accounting software such as Tally, Microsoft Dynamics, or Zoho.
• Good Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, and basic formulas).
• Good attention to detail and numerical accuracy.
• Good communication and vendor-management skills.

Responsibilities

• Receive, verify, and process vendor invoices.
• Check invoices against POs, GRNs, and supporting documents.
• Perform invoice matching and ensure accuracy of quantities, prices, taxes, and payment terms.
• Record invoices and expenses in the accounting/ERP system.
• Prepare vendor payment schedules and ensure payments are made on time.
• Reconcile vendor statements and resolve discrepancies.
• Maintain records of invoices, payment vouchers, and supporting documents.
• Coordinate with vendors regarding outstanding invoices and payment queries.
• Handle employee/vendor expense claims where applicable.
• Handle reimbursement of travel expenses through ZOHO app.
• Assist with GST/TDS documentation and ensure correct tax deductions.
• Prepare AP-related reports such as payables ageing and payment forecasts.
• Support month-end and year-end closing activities.
• Assist auditors with invoices, payment records, and reconciliations.
• Ensure compliance with company policies and internal controls.

Skills

Basic accounting

AP & vendor reconciliation

GST & TDS knowledge

ERP/accounting software

Excel skills

Attention to detail

Vendor management

Tools

Tally

Microsoft Dynamics

Zoho

Job description

Role & responsibilities

• Receive, verify, and process vendor invoices.
• Check invoices against Purchase Orders (POs), Goods Receipt Notes (GRNs), and supporting documents.
• Perform invoice matching and ensure accuracy of quantities, prices, taxes, and payment terms.
• Record invoices and expenses in the accounting/ERP system.
• Prepare vendor payment schedules and ensure payments are made on time.
• Reconcile vendor statements and resolve discrepancies.
• Maintain proper records of invoices, payment vouchers, and supporting documents.
• Coordinate with vendors regarding outstanding invoices and payment queries.
• Handle employee/vendor expense claims where applicable.
• Handle the reimbursement of travel expenses thru ZOHO app.
• Assist with GST/TDS documentation and ensure applicable tax deductions are correctly accounted for.
• Prepare AP-related reports such as outstanding payables, ageing reports, and payment forecasts.
• Support month-end and year-end closing activities.
• Assist auditors by providing invoices, payment records, reconciliations, and other documents.
• Ensure compliance with company policies and internal controls.

Preferred candidate profile

• Knowledge of basic accounting principles.
• Good understanding of Accounts Payable and vendor reconciliation.
• Working knowledge of GST, TDS, and invoice processing in India.
• Experience with ERP/accounting software such as Tally, or Microsoft Dynamics, Zoho.
• Good Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, and basic formulas.
• Good attention to detail and numerical accuracy.
• Good communication and vendor-management skills.