Accounts Payable Executive

Oyela Technologies Private Limited; Gurugram District; On-site; INR 223,000 - 402,000; Full time

Job summary

Oyela Technologies Private Limited in Gurugram is seeking a detail-oriented Accounts Payable Executive to manage vendor payables end to end, from invoice booking in Zoho Books to reconciliation with vendors. You will work with the finance lead and coordinate with operations and external vendors.

Key responsibilities include reconciling ledgers, entering bills within 48 hours, following up on corrections, verifying invoices for GST/HSN, and maintaining vendor master data.

Qualifications

• Detail-oriented accounts payable experience required.
• B.Com / M.Com or CA Inter; CA Inter a plus.
• Hands-on Zoho Books experience; GST/TDS knowledge.

Responsibilities

• Reconcile the payables ledger with internal books weekly/monthly.
• Reconcile with vendors' ledgers weekly/monthly and resolve differences.
• Enter all bills in Zoho Books within 48 hours.
• Follow up for invoice corrections, missing invoices, and reconciliation queries.
• Verify invoices for vendor name, GSTIN, HSN/SAC, tax, amounts, PO/approval.
• Check TDS applicability and tagging; maintain vendor master data.
• Prepare payment lists and record payments accurately.
• Track vendor advances and adjustments against invoices.
• Flag discrepancies or delays to finance lead promptly.

Skills

Attention to detail

Vendor reconciliation

Data accuracy

Education

B.Com / M.Com or CA Inter (in progress)

Tools

Zoho Books

MS Excel

Tally

Job description

Working Days & Hours: Monday to Saturday, 10 AM – 7 PM

Experience: 1–2 years

About the Role

We are looking for a detail-oriented Accounts Payable Executive to manage our vendor payables end to end, from invoice booking in Zoho to reconciliation with vendors. You will work closely with the finance lead and coordinate with the operations team and external vendors to keep our payables accurate and up to date.

Key Responsibilities

• Reconcile the payables ledger with internal books on a weekly/monthly basis.
• Reconcile the payables ledger with vendors' ledgers on a weekly/monthly basis and resolve differences.
• Enter all bills and expenses of the company in Zoho Books accurately within 48 Hrs.
• Follow up with the operations team internally and with external vendors for invoice corrections, missing invoices/sourcing, and reconciliation queries.
• Verify invoices before booking: vendor name, GSTIN, HSN/SAC, tax rates, amounts, PO/approval match, and duplicate checks.
• Check applicable TDS on bills and ensure correct deduction and tagging.
• Maintain vendor master data (GST, PAN, bank details, MSME status) as per the vendor onboarding SOP.
• Prepare payment lists, support the payment run after approvals, and record payments accurately.
• Track vendor advances and ensure timely adjustment against invoices.
• Flag discrepancies, delays, or unusual transactions to the finance lead promptly.

Requirements

• B.Com / M.Com or equivalent; CA Inter / pursuing CA is a plus.
• 1–2 years of experience in accounts payable or accounting.
• Hands‑on experience with Zoho Books (Tally experience is a plus).
• Good working knowledge of GST, TDS, and invoice/vendor reconciliation.
• Proficiency in MS Excel (VLOOKUP/XLOOKUP, pivot tables) is mandatory.
• Fast and accurate data entry skills, with a keen eye for detail and a track record of maintaining error‑free records in an accounting system.