Accounts Payable : Senior Associate ( Immediate joiner)

Valueonshore Advisors; Gurugram District; On-site; INR 600,000 - 800,000; Full time

Job summary

Valueonshore Advisors in Gurugram is seeking a Senior Associate – Accounts Payable to manage end-to-end AP operations, including invoice processing, mailbox management, vendor onboarding, and portal administration.

The ideal candidate will have 5–9 years' experience with SAGE ERP, strong accounting knowledge, and a proven ability to ensure timely, compliant processing of payables while coordinating with procurement and finance teams.

Qualifications

• Hands-on experience in end-to-end Accounts Payable operations.
• Strong practical knowledge of invoice processing and validation.
• Experience in AP shared mailbox management and query resolution.
• Vendor setup, onboarding, and vendor master maintenance.
• Experience with vendor portals for invoice submission and status tracking.
• Strong knowledge of month-end accrual booking and journal entries.
• AP GL reconciliation and vendor statement reconciliation experience.
• Hands-on experience with the SAGE ERP system.
• Good understanding of accounting principles, month-end closing, and financial controls.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Good written and verbal communication skills.

Responsibilities

• Process vendor invoices accurately and within defined timelines.
• Verify invoices against PO, goods receipts, contracts, and supporting documents.
• Perform invoice validation, coding, approval checks, and duplicate invoice checks.
• Resolve invoice discrepancies, payment blocks, and missing documentation with internal stakeholders and vendors.
• Ensure compliance with company policies, internal controls, and approval workflows.

Skills

Accounts Payable

Invoice processing

AP mailbox management

Vendor onboarding

Vendor portals

Accrual booking

GL reconciliation

SAGE ERP

Analytical skills

Attention to detail

Communication skills

Education

Bachelor's degree in Commerce/Accounting/Finance

Tools

SAGE

Excel

Job description

Accounts Payable : Senior Associate ( Immediate joiner)

5-9

Gurugram

Full-Time

Job Description: Senior Associate – Accounts Payable (AP)

Job Title: Senior Associate – Accounts Payable

Department: Finance & Accounts

Experience: 5–9 years

ERP System: SAGE

Employment Type: Full-time

Job Summary

We are looking for a detail-oriented and experienced Senior Associate – Accounts Payable to manage end-to-end AP operations, including invoice processing, AP mailbox management, vendor onboarding and setup, vendor portal management, accrual booking, and reconciliation of AP general ledger accounts.

The ideal candidate should have hands-on experience working with the SAGE ERP system, a strong understanding of accounting principles, and the ability to ensure accurate, timely, and compliant processing of accounts payable transactions.

Key Responsibilities

• Process vendor invoices accurately and within defined timelines.
• Verify invoices against purchase orders (POs), goods receipts, contracts, and supporting documents, wherever applicable.
• Perform invoice validation, coding, approval checks, and duplicate invoice checks.
• Resolve invoice discrepancies, payment blocks, and missing documentation in coordination with internal stakeholders and vendors.
• Ensure compliance with company policies, internal controls, and approval workflows.

2. AP Mailbox Management

• Manage the Accounts Payable shared mailbox and respond to vendor and internal queries promptly.
• Review, categorize, and prioritize incoming invoices, statements, payment queries, and other AP-related correspondence.
• Ensure invoices and requests are routed to the appropriate teams for processing and approval.
• Track pending queries and follow up to ensure timely resolution.
• Maintain proper documentation and email records for audit purposes.

3. Vendor Setup and Master Data Management

• Create and maintain vendor master records in the SAGE ERP system.
• Validate vendor onboarding documents, tax details, banking information, and other required information.
• Perform vendor master data checks to minimize duplicate records and ensure data accuracy.
• Coordinate with procurement, compliance, and other relevant teams to complete vendor onboarding.
• Follow established controls for vendor creation, modification, and bank detail changes.
• Manage vendor portals for invoice submission, invoice status tracking, and payment-related activities.
• Upload invoices and supporting documents to customer or vendor portals, as applicable.
• Monitor invoice rejections, submission errors, and pending approvals, and take corrective action.
• Respond to vendor requests related to invoice status, outstanding balances, and payment updates.
• Ensure timely portal updates and maintain accurate records of submitted invoices.

5. Accrual Booking

• Identify expenses incurred but not yet invoiced and prepare accrual entries at month-end.
• Coordinate with business teams and budget owners to obtain supporting details for unbilled expenses.
• Calculate and book accruals accurately in accordance with accounting policies.
• Prepare accrual schedules, supporting documentation, and monthly adjustment entries.
• Review and process accrual reversals in subsequent periods, wherever applicable.

6. AP General Ledger Reconciliation

• Perform monthly reconciliation of Accounts Payable sub-ledger balances with the General Ledger.
• Reconcile vendor balances, GR/IR or other relevant clearing accounts, and AP-related control accounts, as applicable.
• Investigate and resolve reconciliation differences, aged open items, and unmatched transactions.
• Review vendor statements and reconcile discrepancies between vendor records and company books.
• Prepare month-end schedules and ensure timely closure of AP-related accounts.
• Support internal and external audits by providing reconciliations and supporting documentation.

7. SAGE ERP and Reporting

• Use the SAGE ERP system for invoice entry, vendor master maintenance, journal posting, and account reconciliation.
• Maintain accurate transaction records and ensure data integrity within the ERP system.
• Generate AP ageing reports, vendor balance reports, invoice status reports, and other periodic MIS reports.
• Support month-end and year-end closing activities.
• Identify opportunities to improve AP processes, reduce manual errors, and enhance operational efficiency.

Must-Have Skills and Qualifications

• Hands-on experience in end-to-end Accounts Payable operations.
• Strong practical knowledge of invoice processing and validation.
• Experience in AP shared mailbox management and query resolution.
• Practical experience in vendor setup, vendor onboarding, and vendor master maintenance.
• Experience working with vendor portals for invoice submission and status tracking.
• Strong knowledge of month-end accrual booking and journal entries.
• Experience in AP General Ledger reconciliation and vendor statement reconciliation.
• Hands-on experience with the SAGE ERP system.
• Good understanding of accounting principles, month-end closing, and financial controls.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Good written and verbal communication skills.

Preferred Qualifications

• Bachelor’s degree in Commerce, Accounting, Finance, or a related discipline.
• 3–6 years of relevant experience in Accounts Payable or Finance Operations.
• Experience working in a shared services or multinational corporate environment.
• Working knowledge of Excel, including PivotTables, lookup functions, and reconciliation techniques.
• Familiarity with audit documentation, process compliance, and AP ageing analysis.

Key Performance Indicators (KPIs)

• Invoice processing accuracy and turnaround time.
• Timely resolution of AP mailbox queries.
• Vendor onboarding turnaround time and master data accuracy.
• Timely and accurate vendor portal submissions.
• Accuracy and timeliness of accrual booking.
• Completion of AP GL and vendor reconciliations within month-end deadlines.
• Reduction in overdue invoices, aged open items, and reconciliation discrepancies.
• Compliance with internal controls and audit requirements.

Ideal Candidate Profile

The ideal candidate is a proactive finance professional with strong ownership of daily AP activities, hands-on SAGE ERP experience, and the ability to manage invoice processing, vendor queries, accruals, and reconciliations independently. The candidate should be comfortable working with multiple stakeholders, meeting tight deadlines, and maintaining high standards of accuracy and compliance.

Required Skills

accural Vendor management invoicing Accounts Payable vendor setup SAGE journal reconcilation